Executive Support Specialist

5 days ago


Bloomington, United States Ultimate Staffing Services Full time
Administrative Assistant Role

We are seeking a highly skilled and organized Administrative Assistant to join our team at Ultimate Staffing Services. As an Executive Support Specialist, you will provide top-notch administrative support to our senior leadership team, ensuring seamless day-to-day operations and exceptional client experiences.

About the Job

The ideal candidate will have proven experience in an administrative role, with a strong proficiency in Microsoft Office Suite and excellent written and verbal communication skills. A high school diploma or equivalent is required, with an Associate's degree or higher preferred.

In this role, you will be responsible for managing calendars, scheduling meetings, and coordinating appointments. You will also answer phone calls, respond to emails, and handle correspondence professionally and efficiently. Additionally, you will prepare and process documents, reports, and presentations as needed, maintain office supplies, and ensure the office is well-organized and equipped.

You will also be responsible for filing, data entry, and maintaining accurate records in both digital and paper formats. Furthermore, you will assist in the preparation and coordination of meetings, conferences, and events, monitor and maintain office equipment, and arrange for repairs when necessary.

As an integral member of our team, you will be expected to provide exceptional customer service, work collaboratively with colleagues, and contribute to a positive and productive work environment.

What We Offer

Ultimate Staffing Services offers a competitive hourly rate of $23-$28 per hour, with benefits including paid time off, holidays, and opportunities for professional growth and development. We value diversity, equity, and inclusion, and strive to create a workplace that is welcoming and inclusive of all individuals.

If you are a motivated and detail-oriented individual with excellent organizational skills, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to explore how you can contribute to our dynamic team.



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