Office Coordinator Senior

1 week ago


St Augustine, Florida, United States State of Florida Full time
Company Overview

The State of Florida is a leading healthcare provider, dedicated to protecting and promoting the health of its citizens. With a strong commitment to innovation, collaboration, and excellence, we strive to create a healthier Florida for all.

Job Description

We are seeking a highly skilled Senior Clerk to join our team at the St. Johns County Health Department. As a key member of our clinical services area, you will play a vital role in ensuring seamless scheduling, registration, and check-in processes for our clients. Your exceptional organizational skills and attention to detail will be essential in maintaining accurate client records and facilitating efficient communication with medical staff.

Key Responsibilities:

• Register and verify client demographic and insurance information in the Health Management System (HMS)
• Perform client registration accurately and positively with clients
• Initiate records for new patients per established guidelines and procedures
• Conduct financial eligibility interviews to determine client payer source or sliding fee scale category
• Bill services to clients, Medicaid, or third-party insurance within HMS
• Process end-of-day credit card reports and return cash drawers with receipts to the fiscal office
• Schedule follow-up appointments as indicated by medical staff
• Serve as receptionist for incoming and outgoing calls for information, referral, appointments, and/or re-routing
• Check-in clients, provide information, schedule appointments, and refer clients as needed
• Confirm upcoming appointments with clients

Medical Records:

• Responsible for all incoming and outgoing faxes to the Health Business Office and Clinical Operations
• Attach confirmation and documentation to clinical documents in the HMS for incoming and outgoing faxes
• Complete proper procedure for processing all faxes
• Ensure that all necessary documents are scanned and correctly attached in HMS

Billing and Insurance:

• Assist with billing individuals and insurance companies for services performed
• Handle collection of fees, co-payments, deductibles, and outstanding balances from clients according to established policy and protocols
• Account for and document fees collected according to established policy

Requirements:

To succeed in this role, you will need:

• Knowledge of administrative office procedures and practices, including managing files and records
• Familiarity with computer software systems and applications
• Excellent interpersonal communication skills
• Strong time management skills
• Proficiency in Microsoft Office products
• Ability to prepare reports and correspondence, follow instructions, and meet deadlines
• Basic mathematical calculation skills
• Independent judgment and critical thinking skills
• Ability to gather information to determine appointment needs and make appropriate appointments
• Multitasking, flexibility, and ability to work with unexpected interruptions
• Effective use of HMS within six months of employment

Salary and Benefits:

This position offers a competitive salary range of $34,000 - $36,000 annually, depending on experience. In addition to a generous compensation package, you will enjoy a comprehensive benefits program, including annual leave, sick leave, nine paid holidays, and personal holiday each year. You will also have access to state group insurance coverage options, retirement plan options, flexible spending accounts, tuition waivers, and more. For a detailed list of benefits, please visit www.mybenefits.myflorida.com.

What We Offer:

At the State of Florida, we value our employees and offer a dynamic work environment that promotes growth and development. We are committed to serving our citizens and providing exceptional healthcare services. If you are passionate about making a difference in your community, we encourage you to apply for this exciting opportunity.
  • Office Coordinator

    3 days ago


    St. Augustine, Florida, United States Brandon Thomas - State Farm Agent Full time

    About the PositionWe are seeking a highly motivated and organized Office Coordinator to join our team at Brandon Thomas - State Farm Agent. As an Office Coordinator, you will be responsible for delivering exceptional customer service, managing office communications, and supporting the team with various administrative tasks and projects.Key...


  • St. Augustine, Florida, United States Cancer Specialists of North Florida Full time

    Job Overview: We are seeking an experienced Front Office Coordinator to join our team at Cancer Specialists of North Florida. This role is responsible for providing exceptional patient care and administrative support in our Saint Augustine office. About the Role: The Front Office Coordinator will be the first point of contact for patients, visitors, and...


  • St. Augustine, Florida, United States Capital Senior Living Full time

    Capital Senior Living OpportunityWe are seeking a highly skilled and motivated Senior Business Administrator to join our team at Capital Senior Living. This is an excellent opportunity for someone looking to grow their career in a dynamic and supportive environment.About the Role:In this role, you will be responsible for ensuring compliance with all laws,...


  • St. Augustine, Florida, United States Advanced Urology Institute LLC Full time

    About the RoleWe are seeking a skilled Clinical Office Coordinator to join our team at Advanced Urology Institute LLC. As a Clinical Office Coordinator, you will be responsible for performing various administrative and clinical tasks, including scheduling appointments, preparing patients for examinations, and recording vital signs.Key ResponsibilitiesAssist...


  • St. Augustine, Florida, United States Silver Creek LLC Full time

    **Company Overview**Silver Creek LLC is a Memory Care facility dedicated to providing exceptional care and services to our residents. We strive to create a warm, supportive environment that promotes socialization, mental stimulation, and overall well-being. Salary: $16 - 19 per hourWe are seeking a Senior Activity Coordinator to join our team! As a key...


  • St. Augustine, Florida, United States Delta Construction Partners, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Senior Project Coordinator to join our team at Delta Construction Partners, Inc. as a GC Assistant Project Manager.About the RoleIn this role, you will be responsible for maintaining and updating current CPM schedules at the jobsite under the direction of the Project Manager. You will also...


  • St. Augustine, Florida, United States First Coast Pain Consultants PLLC Full time

    Job Title: Medical Office CoordinatorEstimated Salary: $45,000 - $55,000 per yearThis position involves providing administrative support to the medical practice by greeting patients, answering phone calls, scheduling appointments, and handling insurance verifications. The ideal candidate will have excellent communication skills, be able to work well under...


  • St. Augustine, Florida, United States State of Florida Full time

    Company Overview:At the State of Florida, we are dedicated to providing high-quality healthcare services to our citizens. Our organization is committed to innovation, collaboration, and accountability, and we are seeking an Administrative Coordinator to join our team.Salary: The estimated annual salary for this position is $50,000 - $70,000, depending on...


  • St. Augustine, Florida, United States All About feet & Legs Full time

    Job DescriptionWe are seeking a detail-oriented and organized individual to join our team as a Medical Receptionist.This role involves providing exceptional patient care, managing administrative tasks, and ensuring seamless office operations. The ideal candidate will have excellent communication skills, be able to multitask with ease, and possess strong...


  • St. Augustine, Florida, United States State of Florida Full time

    Job DescriptionThe Senior Certified Nursing Assistant / Activities position at the State of Florida involves coordinating daily activities, providing care and assistance with daily living tasks, and maintaining accurate records of resident assessments and care plans.RequirementsTo be considered for this role, you must have a strong background in nursing...


  • St. Augustine, Florida, United States Brookdale Senior Living Full time

    ADON - Wellness Coordinator LPN / RNVoted by Newsweek in a recent survey as one of America's Greatest Workplaces for Diversity, Brookdale Senior Living is committed to fostering an inclusive environment that promotes the well-being of our associates and residents alike.We are currently seeking an experienced ADON-Wellness Coordinator to join our team. As a...


  • St. Augustine, Florida, United States Brookdale Senior Living Full time

    Company OverviewBecoming a part of Brookdale Senior Living means joining a team that is dedicated to making lives better, including your own. With a commitment to providing high-quality care and services, we strive to create an environment where our associates can grow and thrive.About the RoleWe are seeking a skilled ADON - Wellness Coordinator LPN/RN to...


  • St. Augustine, Florida, United States St Johns County Sheriff's Office Full time

    About the PositionWe are seeking a highly skilled Multimedia Technician to join our team at St Johns County Sheriff's Office.Job SummaryThe Multimedia Technician will be responsible for producing, editing, and coordinating photographic, video techniques, and graphic design projects processes for our social media pages, website, presentations, studio...

  • Office Coordinator

    4 weeks ago


    St. Petersburg, Florida, United States Kelly Services Full time

    Job SummaryThis Administrative Assistant role involves providing high-level administrative support to senior management, including calendar management, document preparation, and front office representation. The ideal candidate will have excellent written and verbal communication skills, intermediate computer skills, and the ability to work independently in a...


  • St. Petersburg, Florida, United States Area Agency On Aging of Pasco-Pinellas Inc Full time

    Job SummaryThe Area Agency on Aging of Pasco-Pinellas Inc is seeking a skilled Senior Community Outreach Coordinator to lead the agency's efforts in engaging with seniors and community partners. This role will be responsible for developing and implementing community outreach strategies, supervising staff, coordinating events, and promoting the agency's...


  • St. Augustine, Florida, United States FirstService Residential Full time

    Job Overview:As a highly skilled Administrative Assistant, you will play a vital role in providing exceptional support services to our team. Your responsibilities will include performing various administrative tasks, managing office operations, and assisting with employee payroll, budget preparation, and record-keeping.Your Key Responsibilities include:•...


  • St. Augustine, Florida, United States Owen Electric Company, Inc Full time

    Job Title: Senior Electrical SuperintendentOwen Electric Company, Inc seeks a highly skilled Senior Electrical Superintendent to join our team of professionals. This exciting opportunity offers a challenging role in leading commercial electrical construction projects from inception to completion.About Our Company:Owen Electric Company has been serving the...


  • St. Augustine, Florida, United States FirstService Residential Full time

    About the Job:    FirstService Residential is seeking a talented Business Operations Coordinator to join our team in [Location]. As a Business Operations Coordinator, you will play a key role in supporting the success of our property management team by coordinating administrative tasks, managing records, and providing exceptional customer service to our...


  • St. Augustine, Florida, United States Millennium Physician Group Full time

    **Company Overview**Millennium Physician Group is one of the largest comprehensive primary care practices in Florida, with over 400 healthcare providers located throughout the state. Our corporate headquarters is in Fort Myers, Florida, and we operate primary care offices, imaging centers, lab services, and wellness programs.We value teamwork and...


  • St. Augustine, Florida, United States All About feet & Legs Full time

    Job SummaryWe are seeking an energetic and multitasking Medical Receptionist to join our growing team at All About feet & Legs. This is a dynamic opportunity for a highly organized individual with excellent communication skills.This role involves various responsibilities including patient check-in/out, processing referrals, obtaining authorizations,...