Financial Operations Coordinator

13 hours ago

Rochester, New York, United States Vito C Quatela MD PLLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Financial Operations Coordinator to join our team at Vito C Quatela MD PLLC. The successful candidate will be responsible for managing all accounts payable and accounts receivable functions, as well as daily deposits across our multiple entities.

Key Responsibilities:

  • Process accounts payable transactions for multiple entities in QuickBooks, ensuring accuracy and timely payment
  • Review and verify vendor invoices and check requests for accuracy and proper approval
  • Match purchase orders, packing slips, and invoices to ensure consistency
  • Prioritize and schedule invoices for weekly check runs, obtaining management approval as needed
  • Reconcile credit card statements and allocate expenses to the correct entities
  • Maintain accurate vendor records in QuickBooks and update information as necessary
  • Monitor and resolve discrepancies related to accounts payable
  • Assist in month-end closing processes related to accounts payable activities

Accounts Receivable Responsibilities:

  • Post daily cash transactions accurately and in a timely manner
  • Collaborate with internal teams to ensure the accurate recording of cash receipts
  • Serve as the primary contact for internal inquiries regarding accounts receivable
  • Investigate and resolve discrepancies related to cash postings

General Duties:

  • Maintain organized financial records for all entities within QuickBooks
  • Support the implementation and maintenance of internal financial controls and procedures
  • Identify areas for improvement in A/P and A/R processes and recommend solutions
  • Assist with audits and other financial reviews as needed

Requirements:

  • Associate's degree in Accounting or Finance, or equivalent combination of training and experience
  • Proficient in Microsoft Office Suite
  • Experience with QuickBooks is preferred
  • Strong analytical skills with high attention to detail
  • Ability to process large volumes of work accurately, prioritize tasks, and meet deadlines
  • Excellent organizational skills
  • Strong oral and written communication skills to build effective relationships with team members, clients, and vendors
  • Capability to work independently and collaboratively to solve problems and enhance processes
  • Commitment to maintaining confidentiality regarding financial and personal information

What We Offer:

  • Competitive salary with performance-based incentives
  • Comprehensive benefits package, including health, dental, and vision insurance
  • Supplementary benefit plans for hospital indemnity, critical illness, and accident insurance
  • Safe Harbor 401k program
  • Opportunities for professional development and career growth within a leading multi-disciplinary practice
  • A collaborative and supportive work environment dedicated to excellence in patient care and service

Vito C Quatela MD PLLC is an equal opportunity employer and welcomes applications from diverse candidates.

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