Financial Operations Specialist

4 weeks ago

Reston, Virginia, United States Kensington Senior Living, LLC Full time
Job Description

At Kensington Senior Living, LLC, we are seeking a highly skilled Financial Operations Specialist to join our team. The ideal candidate will have a strong background in accounting and financial operations, with a focus on Accounts Payable, Accounts Receivable, payroll, and fraud monitoring.

Key Responsibilities:

  • Process AP invoices, ensuring timely payment to vendors while maintaining accurate records of all transactions.
  • Verify contract payment details to ensure payments are made accurately and timely.
  • Monitor and follow up on outstanding payments to ensure timely resolution.
  • Ensure that all AP-related journal entries are recorded accurately and in a timely manner.
  • Verify ACH authorization information for new vendor set up and payment.
  • Manage AR functions, including invoicing, recording, and tracking payments from communities.
  • Coordinate billing and cost allocations between the eight communities and the support office, ensuring accurate and timely inter-company invoicing.
  • Billing and collection of monthly management fees.
  • Reconcile AR transactions, ensuring all incoming payments are accurately applied and reported.
  • Review, reconcile, and process AMEX expense reports and receipts monthly, ensuring all transactions are accurately recorded.
  • Coordinate with cardholders to ensure timely submission of reports and receipts.
  • Reconcile AMEX transactions with the monthly payment processed by the support office, resolving any discrepancies.
  • Monitor adherence to company policies for AMEX usage, flagging non-compliant expenses for review.
  • Convert payroll data from ADP into an Excel format for import into Sage Accounting Software, ensuring accuracy and completeness.
  • Review payroll data for errors or discrepancies and reconcile any issues before it can be imported into Sage.
  • Prepare payroll chargeback invoices for billable support office personnel hours to affected communities for payment of services rendered
  • Review daily Positive Pay alerts from M&T Bank for potential fraudulent checks.
  • Investigate and resolve any flagged transactions, coordinating with internal teams and the bank as needed.
  • Ensure all check payments are legitimate and authorized to prevent fraudulent activity.
  • Assist in month-end closing activities, including preparing journal entries and performing account reconciliations (bank statements, prepaid expenses, etc.).
  • Contribute to the preparation of financial statements and reports.
  • Maintain checklists and organizational tools to ensure timely and accurate processing of financial information.
  • Assist with annual vendor 1099 review and reporting.
  • Assist in other accounting tasks as needed to support the accounting team.

Requirements:

  • 1-2 years of accounting experience with a focus on AP, AR, payroll, and fraud monitoring.
  • Accounting or Finance degree preferred.
  • Proficient in Excel.
  • Knowledge of Quick Books and accounting processes.

Skills:

  • Strong organizational and time-management skills, with the ability to manage high-volume tasks.
  • Excellent communication and interpersonal skills for interacting with internal teams, vendors, and banks.
  • Demonstrate attention to detail and accurate record-keeping.
  • Strong analytical and problem-solving skills.
  • Ability to prioritize workload to meet deadlines in a fast-paced environment.
  • Proficient in Microsoft Excel, Word, and other Office tools.

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