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Construction Office Manager

1 month ago

Auburn Hills, Michigan, United States Pro Search Full time
Office Manager Job Description

We are seeking an experienced Office Manager to join our team at ProSearch, a full-service general contracting and construction management firm. The successful candidate will have a strong understanding of the construction industry and excellent organizational and communication skills.

Key Responsibilities:
  • Monitor and manage all paperwork associated with construction projects, including contracts, change orders, AP/AR, invoicing, and more.
  • Assist the Project Manager in monitoring projects and change orders, ensuring they are on schedule and on budget.
  • Maintain accurate and up-to-date employee files, ensuring new hires complete all necessary paperwork.
  • Generate cash flow reports and manage bookkeeping using QuickBooks.
  • Produce reports using Microsoft Excel and communicate with customers and vendors via email and phone.
  • Prioritize work and manage multiple moving parts successfully.
  • Create and set up files for customers, vendors, contractors, and employees.
  • Post recurring entries, create new accounts as needed, and review financials for accuracy.
  • Prepare special reports as requested and compile information for annual general liability and workers' compensation insurance audits.
  • Work with vendors and Project Managers to resolve pricing differences on invoices and resolve any expenses without a purchase order.
  • Perform all banking functions, process Accounts Payable, and ensure all vendors have submitted a W-9 form and current Certificate(s) of Insurance with the appropriate limits.
  • Maintain certificates of insurance for General Liability and Workers Compensation annual audits.
  • Ensure all invoices and purchase orders are approved by appropriate personnel before being processed for payment.
  • Print and assemble all checks with appropriate backup (invoices) and lien releases to be signed.
  • Review subcontractor agreements and insurance expiration dates before releasing checks.
  • Obtain appropriate Lien Release paperwork from the vendor prior to releasing checks.
  • Verify Vendor Federal ID/social security numbers for printing 1099's at year-end.
Requirements:
  • Experience working in an administrative position in a construction office or similar company.
  • Excellent project management, analytical, interpersonal, oral, and written communication skills.
  • Professionalism, dependability, integrity, and trustworthiness combined with a cooperative attitude.
  • Dedicated to superior client service.
  • Strong organizational and analytical skills.
  • Strong attention to detail and good follow-through skills.
  • Computer savvy and proficient in Microsoft Office products and QuickBooks or like software.
  • Knowledge of bookkeeping and financial reports.
  • Committed to professional development.

This is an on-site position located in Falmouth. Compensation will depend on experience and includes a stipend for healthcare benefits and paid time off. Additional benefits in process. ProSearch is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration without regard to race, creed, gender/sex, marital status, sexual orientation, citizenship status, color, religion, national origin, age, disability, veteran status, or any other status protected under local, state, or federal laws.