Administrative Assistant to Assistant Superintendents

3 weeks ago

Osseo, Minnesota, United States Jobs for Humanity Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to provide support to the Assistant Superintendents of the Division of Leadership, Teaching, and Learning (DLTL).

Key Responsibilities
  • Provide administrative support to the DLTL Assistant Superintendents, including maintaining their calendars, commitments, and email.
  • Organize and plan meetings, events, conferences, appointments, training sessions, and other events facilitated by the Assistant Superintendents.
  • Maintain and track work year calendars for Assistant Superintendents and lead principals.
  • Organize and plan DLTL administrative interviews.
  • Proofread, edit, and assist in revising correspondence and documents.
  • Compile, research, and gather information and data requested.
  • Promptly communicate emergency situations to Assistant Superintendents.
  • Prepare correspondences, reports, graphs, presentation slides, binders, and other materials.
  • Assign and prioritize work activities and projects performed within the office.
  • Create and maintain various databases, files, and records.
  • Interact with staff, students, and members of the community on behalf of DLTL.
  • Act as a liaison between parents, students, community, and site/department staff.
  • Screen calls and walk-ins and handle a variety of questions, issues, or concerns to assist DLTL.
  • Determine when it is appropriate to address issues and questions and when issues should be submitted directly to a DLTL Assistant Superintendent.
  • Collaborate and support staff assigned to DLTL.
  • Provide administrative support to the Operations Coordinators and other department staff.
  • Assist with planning and coordination of site/department events.
  • Schedule meetings and reserve meeting rooms.
  • Coordinate the printing and distribution of various types of communication to staff or the public.
  • Submit business forms, requisitions, orders, and school board approval forms.
  • Create and maintain various databases, files, and records.
Requirements
  • High school diploma or equivalent.
  • Previous administrative support experience, including some experience in school district administrative support functions and responsibilities.
  • Knowledge, skills, and abilities:
    • High level of professional customer service and human relations skills in assisting, screening, handling, and dealing with informational requests of diverse populations.
    • Performing work assignments requiring attention to detail, precision, and accuracy.
    • Strong organizational skills and ability to multi-task.
    • Proficiency in office equipment and standard productivity software (Word, Excel, Google, and Publisher).
    • Ability to adhere to district policies and Minnesota laws, regulations, and guidelines pertaining to data privacy.
What We Offer

Osseo Area Schools offers a meaningful and impactful work environment, opportunities to grow professionally, a variety of benefits, summer opportunities, and more.

Equal Employment Opportunity Statement

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer. We ensure equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation, or disability.

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