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Lead Production Coordinator

2 months ago

Los Angeles, California, United States TubeScience Full time
Job Overview

Position: Senior Production Coordinator

Summary:

The Senior Production Coordinator plays a pivotal role in overseeing the production workflow, ensuring that all phases of a project are executed efficiently, within budgetary constraints, and meet the established quality benchmarks. This position acts as the primary point of contact during the production process, guaranteeing that resources are allocated effectively and serving as a bridge between client teams and production staff. The Senior Production Coordinator reports directly to the Production Operations Manager.

About TubeScience:

Established in 2016, TubeScience is at the cutting edge of transforming video marketing with a dual focus: to craft the most impactful advertisements and to produce them at an unprecedented scale. Our expertise lies in creating data-driven video content specifically designed for social media platforms, utilizing advanced analytics and rigorous testing to gauge audience engagement and response. Our aim is to enhance the effectiveness of our clients' advertising efforts through rapid experimentation and iteration, helping brands discover the most compelling messaging and creative concepts that resonate with their target audiences. Our services operate on a pay-for-performance model, meaning clients only incur costs when our videos surpass their internal benchmarks.

We partner with some of the largest advertisers on platforms like Facebook and Instagram across various sectors, including fashion, beauty, food, fitness applications, healthcare, and financial services, providing us with unique insights into scalable success. Our focus is on fostering profitable growth for our clients, with an average investment increase of 80%. Learn more about us at our website.

Key Responsibilities:

  • Receive production requirements and creative briefs regularly, translating them into comprehensive production timelines with clear deadlines for pre-production milestones.
  • Collaborate with the Production Operations team to ensure a seamless workflow, coordinating studio and on-location shoot schedules to optimize team efficiency.
  • Communicate production updates effectively to creative stakeholders.
  • Oversee all logistical and planning aspects for a diverse range of productions:
    • Organize and participate in pre-production meetings with relevant stakeholders and talent.
    • Work alongside studio operations and creative production teams to ensure the necessary stages, equipment, personnel, and products are secured for productions.
    • Assist in onboarding freelance content creators, producers, and directors for production assignments, including key roles as needed.
    • Recruit freelance support staff (cinematographers, food stylists, production assistants, etc.) as required.
    • Authorize purchases and rentals for productions, ensuring compliance with budgetary guidelines.
  • Delegate tasks to Production Coordinators or complete them as necessary:
    • Coordinate with Casting Associates and Studio Operations to ensure timely procurement and delivery of client products for production.
    • Ensure all production-related documentation is accurate and complete, including shot lists, production reports, and script notes.
    • Distribute production schedules and call sheets effectively.
    • Collaborate with studio operations to recruit freelance crew as needed.
    • Gather necessary releases, permits, and other documentation.
    • Maintain up-to-date knowledge of payroll regulations and company-specific processes.
    • Manage purchases and rentals for productions and track expenses.
  • Monitor and approve all production-related expenses, ensuring adherence to budgets set by Supervising Producers and company standards.
  • Utilize project management systems to accurately report on job statuses throughout various production stages.
  • Provide regular budget updates to relevant stakeholders.
  • Adhere to and enforce all safety protocols and professional conduct standards on set.

Essential Skills and Qualifications:

  • 3-5 years of experience in production management or line producing, ideally within the film, digital media, or advertising sectors.
  • Exceptional organizational and time-management abilities, with a knack for prioritizing tasks.
  • Strong customer service orientation and problem-solving skills.
  • Excellent communication and interpersonal skills, with a collaborative approach to teamwork.
  • At least one year of experience in people management.
  • Proficiency in project management software (e.g., Asana, Airtable).
  • Familiarity with industry standards and regulations.
  • Knowledge of post-production processes (e.g., editing, sound design) is advantageous.
  • A proactive attitude towards identifying challenges and contributing to solutions.

Location: Los Angeles (Hybrid - part-time in-office)

Compensation:

TubeScience provides a competitive wage range for all remote roles as required by law. The anticipated starting pay for this position is $38 – $40 per hour. Actual compensation may vary based on various factors, including skills, experience, and geographic location.

TubeScience offers a comprehensive benefits package, including medical, dental, vision, short & long-term disability, life insurance/AD&D, and 401k matching. Additional benefits include paid sick days, flexible PTO, company holidays, and paid parental leave.

Benefits Include:

  • 100% Employee-Covered Medical and Dental Insurance
  • Unlimited Paid Time Off
  • Paid Sick Leave
  • 401k with Matching
  • $500/year for Education and Training
  • Remote Work Flexibility (Monthly Stipend)
  • 100% Paid Parental Leave up to 12 weeks for new parents
  • Creative Work Environment
  • Personal Coaching

TubeScience is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We consider all qualified applicants for employment regardless of race, religious creed, color, national origin, ancestry, physical or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, pregnancy, childbirth and breastfeeding, age, sexual orientation, military or veteran status, or any other protected classification, in accordance with applicable laws.