Production Coordinator

3 weeks ago

Los Angeles, California, United States ESPN Full time
Job Description

The Production Coordinator is responsible for assisting in the day-to-day operations of production content, logistics, and business operations to support a group of assigned shows and/or sport categories.

Key Responsibilities
  • Acts as liaison for assigned sport/show categories between Production, other ESPN departments, and outside entities.
  • Responsible for dealing with time-sensitive materials and decisions.
  • Facilitate contractual agreements alongside production needs.
  • Draft third-party licensing agreements for video and photography clearances.
  • Gather and curate production information on all features to track content and report information on pertinent details to relevant internal groups.
  • Work alongside Managing Producers, Coordinating Producers, and departmental VP to ensure compliance on internal policies related to feature and creative productions.
  • Coordinate insurance and contractual compliance for third-party vendors.
  • Develop workflows to create efficiencies in a fast-paced, remote-hybrid production environment.
  • Coordinate logistics for on-location shoots, including insurance, props, waivers, permits, releases, production schedules, wardrobe, and other details.
  • Organize, project, and track budgets for projects of varying scale.
  • Responsible for handling and relaying sensitive or confidential information.
  • Facilitate onboarding of third-party vendors and schedule approved vendors in Playbook.
  • Submit invoices and track correspondence related to budgets.
  • Act as a liaison for drone approvals and ensure all requirements are met.
  • Responsible for organizing and facilitating team meetings, creative think tanks, and story-pitch meetings.
  • Remains accessible during production peak times and works non-traditional days/hours as needed.
  • Participates in the recruiting, selecting, and scheduling of Content Associates and Production Assistants.
  • Responsible for all personnel schedule accounting, including tracking hours and the vacation approval process.
  • Provides objective feedback on performance to staff and remote personnel.
  • Plans, requests, and allocates production facility needs for assigned sports/shows/projects.
  • Works with production teams to ensure assigned productions meet established network creative and technical specifications, business objectives, and financial goals.
Requirements
  • Must possess strong organizational skills, including budgeting time and prioritizing workload, accuracy, and attention to detail.
  • Must understand the value of synergy in a dynamic organization.
  • Must possess strong communication skills, including clear and concise communication, ability to handle high-volume email and phone traffic, and in-person interactions.
  • Has demonstrated the ability to react quickly and positively under a wide variety of sensitive production situations.
  • Demonstrates ability to take initiative, suggest ideas, and solve problems.
  • Has basic experience in various aspects of production management, including processing contracts and invoices, creating and maintaining production information, travel management, and production personnel scheduling/staffing.
  • Possesses basic understanding of the production of studio shows, remote events, and/or packaged shows, as well as short-form and long-form in-program features.
  • Has knowledge of the operational and logistical aspects of production planning.
  • Has some financial management experience.
  • Advanced knowledge of Microsoft Office programs, including Office 365, Outlook, Excel, Word, One Note, and PowerPoint.
  • Demonstrated passion and commitment to diversity and inclusion.
  • A minimum of 2 years of production and/or operations experience.
Preferred Qualifications
  • Working knowledge of systems/tools, including Slack, Zoom, Smartsheets, KeyNote, NCS, ENPS, Playbook, Concur, Kronos, Autoflow Invoice Management, and SAP.
  • Prior experience in the development/review of legal contracts and footage licensing agreements.
  • Prior experience in the management/production of short-form and long-form features.
Education
  • High School Diploma or Equivalent.

The hiring range for this position is $57,200.00 to $92,900.00 per year, depending on the location and other factors.

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