Administrative Support Specialist

3 days ago


Wilmington, North Carolina, United States DTLR Full time
Job Description

We are seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Executive Office Coordinator, you will provide administrative support to executives, ensuring their calendars are up-to-date and accurate at all times. You will also serve as a gatekeeper, managing the flow of calls, visits, and meetings with senior vice presidents.

Responsibilities
  • Provides administrative support to executives, including calendar management, travel arrangements, and correspondence preparation
  • Serves as a gatekeeper, directing others to the most appropriate contact if executive involvement is not required
  • Creates correspondence, formats presentations, and provides guidance to others on communication for executives
  • Based on understanding of executive priorities and needs, proactively prepares information for various meetings and purposes
  • Responsible for arranging senior vice president's travel needs and creating a pleasant experience
  • Interacts with clients, vendors, and visitors while maintaining confidentiality in all aspects of interaction and information
  • Assists in special events, makes personal appointments, and takes care of related tasks that free up executive time for important business needs
  • Prepares expense reports, manages calendar, manages all travel, coordinates private dining reservations, and types all correspondence including presentations
  • Maintains organization and flexibility of office, with ability to adjust to changing deadlines

Educational Requirements: High school diploma required; additional training or courses in business are helpful. At least 5 years of specific experience in providing administrative assistance at the department leader level is required, with experience at the executive level highly preferred.

Technical Skills: Intermediate knowledge and abilities with Microsoft Office suite, and experience in phone system functionality to manage complex calling needs.



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