Administrative Support Specialist
3 days ago
We are seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Executive Office Coordinator, you will provide administrative support to executives, ensuring their calendars are up-to-date and accurate at all times. You will also serve as a gatekeeper, managing the flow of calls, visits, and meetings with senior vice presidents.
Responsibilities- Provides administrative support to executives, including calendar management, travel arrangements, and correspondence preparation
- Serves as a gatekeeper, directing others to the most appropriate contact if executive involvement is not required
- Creates correspondence, formats presentations, and provides guidance to others on communication for executives
- Based on understanding of executive priorities and needs, proactively prepares information for various meetings and purposes
- Responsible for arranging senior vice president's travel needs and creating a pleasant experience
- Interacts with clients, vendors, and visitors while maintaining confidentiality in all aspects of interaction and information
- Assists in special events, makes personal appointments, and takes care of related tasks that free up executive time for important business needs
- Prepares expense reports, manages calendar, manages all travel, coordinates private dining reservations, and types all correspondence including presentations
- Maintains organization and flexibility of office, with ability to adjust to changing deadlines
Educational Requirements: High school diploma required; additional training or courses in business are helpful. At least 5 years of specific experience in providing administrative assistance at the department leader level is required, with experience at the executive level highly preferred.
Technical Skills: Intermediate knowledge and abilities with Microsoft Office suite, and experience in phone system functionality to manage complex calling needs.
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