District Compliance and Operations Coordinator

4 weeks ago

Loveland, Colorado, United States Pinnacle Consulting Group, Inc. Full time
Job Description

Job Summary

The District Compliance and Operations Administrator plays a key role in ensuring the effective governance, regulatory compliance, and operational efficiency of various Title 32 Districts. This position is integral to the smooth operation of critical district functions, offering leadership in compliance management and administrative processes.

Key Responsibilities

  • Board of Directors Relations
    • Oversee the administration of district operations, ensuring the efficient execution of all critical functions necessary for the smooth running of each district.
    • Assume responsibility for the board meeting process, encompassing a comprehensive range of duties, including coordination with the Board of Directors and other District stakeholders, expertly facilitating the scheduling of board meetings, and preparing, reviewing, and distributing comprehensive board meeting packets.
    • Ensure compliance with open meeting laws, ADA accessibility standards, and other regulatory requirements by efficiently managing the filing, posting, and documentation of board records on government platforms and the District's website.
    • Attend board meetings using a modified form of Roberts Rules of Order, accurately recording and distributing meeting minutes, and ensuring timely review and approval in collaboration with the District Manager and Board members.
    • Spearhead the follow-up and execution of post-meeting action items, collaborating with the District Manager and Client Team to ensure deliverables are completed efficiently and within agreed timelines.
  • Governmental Compliance
    • Coordinate with the District Manager in the overall responsibility and coordination of Client Teams to ensure that all required filings and notices are submitted in compliance with state statute with the appropriate regulatory agency.
    • Maintain District memberships and assist the Designated Election Official and District Managers in the conduct of special and regular elections.
    • Stay informed on current and new legislation and responsible for all compliance matters, including transparency notices, map filings and updates, document execution and filing, website updates and accessibility, and Colorado Division of Local Government (DLG) updates.
  • Records/Information Management
    • Maintain Districts' records, including public records, according to the State of Colorado Archivist's Records and Retention Guidelines.
    • Maintain internal records with updated client information after bi-annual elections and/or after new board member appointments.
    • Contract administration and management, maintaining and managing client websites, responding to Colorado Open Records Act (CORA) Requests, and coordinating the onboarding and offboarding of clients.
  • Interoffice and Constituent Relations
    • Work closely with district and community manager(s) to handle issues and transactions related to the administration and management of the districts and assist with communication with elected officials, constituents, property owners, builders, and local municipalities.
    • Assist in the management of all communications, including websites, newsletters, and social media with Client Teams.

Qualifications

  • Two or more years of experience in performance of business administration, paralegal or related field required.
  • Bachelor's degree in business administration, or related field preferred.
  • Knowledge of governmental administration preferred.

Benefits

  • 401k Retirement Plan.
  • Car Fleet for Business Use.
  • Insurance: Medical Insurance, Dental Insurance, Vision Insurance, Life and AD&D Insurance, Long Term Disability Insurance, Short Term Disability Insurance, Health Savings Account (H.S.A.), Flexible Spending Accounts (F.S.A.: Medical, Limited, and Dependent Care).
  • Paid Time Off, Holiday Time.

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