Law Firm Support Specialist
3 weeks ago
We are seeking an experienced Law Firm Support Specialist to join our dynamic team at Butler Snow LLP.
Job Summary:The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our daily tasks. This role involves a range of responsibilities, including coordination of contact information, phone calls, emails, and calendars.
Key Responsibilities:- Coordinate and manage contact information, phone calls, voicemails, conference calls, emails, and tasks or similar communications.
- Manage calendars, including trial dates, hearing dates, depositions, discovery schedules, motion response deadlines, and pertinent reminders.
- Assist in scheduling client meetings, depositions, hearings, and handling logistical needs for same, including online calendaring with courts, booking of court reporters or other necessary staff; securing necessary travel accommodations; and handling reimbursements of travel expenses.
- Draft, revise, and proofread legal documents and correspondence.
- Handle preparation of hearing, trial, and deposition notebooks and exhibits.
- Assist with electronic filing of pleadings, exhibits, and other legal documents.
- Maintain legal and confidential files and dockets in strict confidence.
- Strong verbal and written communication skills.
- Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters.
- Willingness to work in a fast-paced, team-oriented, and continuous learning environment.
- Superior technology skills – proficiency with Microsoft Office suite (Word, Excel, and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus.
- Ability to prioritize, organize, and manage workload and to take the initiative in handling projects and anticipating what needs to be done.
- A competitive salary of $62,000 per year, commensurate with experience.
- A comprehensive benefits package, including medical, dental, and vision insurance, paid time off, and opportunities for professional development.
- The opportunity to work in a collaborative environment with a talented team of professionals.
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Law Firm Administrative Assistant
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