Law Firm Support Specialist

3 weeks ago


Birmingham, Alabama, United States Butler Snow LLP Full time
Job Requirements

We are seeking an experienced Law Firm Support Specialist to join our dynamic team at Butler Snow LLP.

Job Summary:

The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our daily tasks. This role involves a range of responsibilities, including coordination of contact information, phone calls, emails, and calendars.

Key Responsibilities:
  • Coordinate and manage contact information, phone calls, voicemails, conference calls, emails, and tasks or similar communications.
  • Manage calendars, including trial dates, hearing dates, depositions, discovery schedules, motion response deadlines, and pertinent reminders.
  • Assist in scheduling client meetings, depositions, hearings, and handling logistical needs for same, including online calendaring with courts, booking of court reporters or other necessary staff; securing necessary travel accommodations; and handling reimbursements of travel expenses.
  • Draft, revise, and proofread legal documents and correspondence.
  • Handle preparation of hearing, trial, and deposition notebooks and exhibits.
  • Assist with electronic filing of pleadings, exhibits, and other legal documents.
  • Maintain legal and confidential files and dockets in strict confidence.
Requirements:
  • Strong verbal and written communication skills.
  • Exceptional interpersonal skills to communicate effectively with diverse groups of legal and support staff on confidential and sensitive firm matters.
  • Willingness to work in a fast-paced, team-oriented, and continuous learning environment.
  • Superior technology skills – proficiency with Microsoft Office suite (Word, Excel, and Outlook, PowerPoint) and Adobe; experience with iManage and Aderant a plus.
  • Ability to prioritize, organize, and manage workload and to take the initiative in handling projects and anticipating what needs to be done.
Benefits:
  • A competitive salary of $62,000 per year, commensurate with experience.
  • A comprehensive benefits package, including medical, dental, and vision insurance, paid time off, and opportunities for professional development.
  • The opportunity to work in a collaborative environment with a talented team of professionals.
About Us:

  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    About the Role:We are looking for a highly motivated and detail-oriented Paralegal Professional to join our team. As a key member of our litigation support team, you will be responsible for providing administrative support to our attorneys and managing various aspects of case preparation.Your responsibilities will include:Providing exceptional customer...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Wettermark and Keith Law Firm in Birmingham, AL.The estimated salary for this position is $45,000 - $60,000 per year, depending on experience.Key Responsibilities:Provide administrative support to the disability claims department, including scheduling...


  • Birmingham, Alabama, United States Pridestaff Full time

    Job SummaryWe are seeking an experienced Legal Intake Supervisor to join our team. As a key member of our operations team, you will be responsible for managing the intake process, training and supporting staff, and ensuring seamless communication with paralegals, attorneys, and other departments.About the RoleThis is a direct hire position offering a...


  • Birmingham, Alabama, United States Pridestaff Full time

    Job OverviewPrideStaff seeks an experienced Legal Intake Specialist to join their team in a personal injury law firm setting. As a key member of the team, this individual will be responsible for maintaining client confidentiality, compiling accurate information, and handling phone interactions with clients.Key ResponsibilitiesMaintain confidential...

  • Law Firm Assistant

    2 weeks ago


    Birmingham, Alabama, United States Spark Talent Inc Full time

    Join our dynamic team as a Law Firm Assistant - Corporate Practice in Birmingham, Michigan! As a key member of our corporate team, you will play a vital role in supporting our attorneys and clients with high-quality administrative services.About the Job:You will be responsible for handling a variety of tasks, including calendar management, document...


  • Birmingham, Alabama, United States Pridestaff Full time

    Pridestaff Overview: At Pridestaff, we pride ourselves on helping candidates find great jobs that match their skills and interests. With a wide range of temporary and full-time positions available, we can help you succeed in your career.About the Job: We are currently seeking an experienced Medical Records Representative to join our team in a national law...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    We are seeking a full-time legal assistant/paralegal for our fast-growing law firm, Wettermark and Keith. Key responsibilities include:Receiving visitorsProofreading materialsComposing lettersCompiling medical recordsE-filing documentsA high school diploma and 2+ years of paralegal experience are required. Ideal candidates possess strong PC skills, excellent...


  • Birmingham, Alabama, United States Butler Snow LLP Full time

    Job OverviewAs a key member of our team, the Legal Administrative Assistant will play a vital role in supporting our attorneys and staff, providing exceptional administrative services that drive business results. If you're a highly motivated individual with a passion for delivering outstanding customer experiences, we encourage you to apply.Key...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    Job OverviewWe are seeking a highly skilled and organized paralegal to join our team at the Wettermark and Keith Law Firm. This full-time role offers an excellent opportunity for a self-motivated individual to work closely with our experienced attorneys in a dynamic and fast-paced environment.


  • Birmingham, Alabama, United States Butler Snow LLP Full time

    Job DescriptionWe are seeking an experienced Legal Administrative Assistant to join our dynamic team at Butler Snow LLP.Job Summary:The successful candidate will provide administrative support to our attorneys and staff, ensuring the smooth operation of our daily tasks. This role involves a range of responsibilities, including coordination of contact...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    Job Title: Disability Claims CoordinatorAbout the Firm:Wettermark & Keith Law Firm is seeking an experienced administrative professional to join our team as a Disability Claims Coordinator. In this role, you will provide administrative support to our disability claims team, assist with paperwork, and communicate with veterans and their families.Key...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    Job Summary:We are seeking a skilled Paralegal Professional to provide administrative support in our litigation department. The ideal candidate will possess excellent communication and organizational skills, with the ability to work effectively in a fast-paced environment.The successful candidate will be responsible for performing various tasks,...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    We are looking for a skilled Disability Claims Coordinator to join our team at Wettermark and Keith Law Firm in Birmingham, AL.The estimated annual salary for this position is $55,000 - $75,000, based on experience.About the Job:This is a dynamic opportunity to provide critical support to our disability claims department, working closely with Case Managers...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    About the PositionWe are seeking a highly organized and detail-oriented Veterans Service Coordinator to join our team at Wettermark and Keith Law Firm. In this role, you will coordinate the delivery of services to veterans, ensuring that they receive the support they need to navigate the disability claims process.Your Key Responsibilities will...


  • Birmingham, Alabama, United States Hand Arendall LLC Full time

    About the RoleWe are seeking a highly organized and detail-oriented Corporate Support Specialist to join our team in Birmingham. As a key member of our legal support staff, you will be responsible for providing administrative assistance to our lawyers and legal professionals to ensure smooth office operations.Key Responsibilities:Provide high-level...


  • Birmingham, Alabama, United States 4P Consulting Inc Full time

    Job Title: Administrative Support Specialist">About 4P Consulting Inc.">4P Consulting Inc. is a dynamic consulting firm that offers tailored solutions to clients in the administrative support space.Salary Range: $35,000 - $45,000 per annum (dependent on experience)">Job Description:">"> Provide exceptional administrative support to our team members"> Develop...


  • Birmingham, Alabama, United States Insight Global Full time

    **Job Overview:** Insight Global is a leading financial advisory firm seeking an Executive Support Specialist to join our team in Birmingham, AL. As an Executive Administrative Assistant, you will be responsible for providing high-level administrative support to the Financial Advisors and contributing to the success of our organization.**Key...


  • Birmingham, Alabama, United States LanceSoft Full time

    Job Title: Administrative Support SpecialistAbout LanceSoft:LanceSoft is a leading global staffing firm, committed to establishing human connections that drive careers and business growth. Our mission is to connect businesses with the right people and people with the right businesses without bias.Estimated Salary: $45,000 - $60,000 per yearJob Description:We...


  • Birmingham, Alabama, United States Healthcare Support Full time

    Job SummaryWe are seeking a skilled Diagnostic Imaging Specialist for a travel assignment in Birmingham, Alabama. This 13-week opportunity requires a Radiology Technologist with experience in diagnostic imaging procedures.About the RoleSpecialty: Diagnostic ImagingDuration: 13 weeksShift: 8 hours, daysEmployment Type: TravelKey ResponsibilitiesThis role...


  • Birmingham, Alabama, United States Wettermark and Keith Law Firm Full time

    About the RoleWe are looking for a motivated and detail-oriented individual who can work independently and prioritize tasks with minimal direct supervision.The ideal candidate will have 2 years of paralegal experience, a strong background in personal injury matters, and excellent written communication skills.The successful candidate will receive a...