Administrative Support Specialist

1 week ago


Dayton, Ohio, United States Precision Duct Systems LLC Full time
Job DescriptionAt Precision Duct Systems LLC, we are seeking a highly organized and detail-oriented Office Assistant to support our dynamic team. The ideal candidate will play a crucial role in ensuring efficient office operations, maintaining accurate records, and providing exceptional administrative support. This position requires strong organizational skills, proficiency in office management, and effective communication skills.

Key Responsibilities:
- Provide administrative support to ensure seamless office operations.
- Manage calendars, schedule appointments, and coordinate meetings with senior staff and clients.
- Assist with clerical tasks, including data entry, document preparation, and filing.
- Maintain office supplies inventory and place orders as necessary.
- Utilize QuickBooks for basic accounting tasks and financial record keeping.
- Serve as a personal assistant to senior staff, providing administrative support as needed.
- Communicate effectively with clients and team members in both English and Spanish.

Requirements:
- Proven experience as an Office Assistant or in a similar administrative role.
- Strong clerical skills with attention to detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks is preferred.
- Excellent calendar management skills with the ability to prioritize tasks effectively.
- Bilingual proficiency in English and Spanish is highly desirable.
- Strong organizational skills with the ability to multitask in a fast-paced environment.
- A proactive attitude with a willingness to learn and adapt to new challenges.

If you are a motivated and detail-oriented individual with excellent administrative skills, we encourage you to apply for this exciting opportunity to join our team at Precision Duct Systems LLC.

  • Dayton, Ohio, United States Veracity Resourcing and Services Full time

    Administrative Support Specialist **Job Summary** We are seeking a highly organized and detail-oriented individual to fill the role of Administrative Support Specialist. As the first point of contact for visitors and clients, the successful candidate will be responsible for providing exceptional administrative support to ensure the efficient operation of...


  • Dayton, Ohio, United States Electrical Company Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bonham Electric, Inc.The successful candidate will provide administrative support to our Division leader and perform various clerical and administrative functions to drive company success.Key Responsibilities:Schedule and Coordinate Work...


  • Dayton, Ohio, United States Electrical Company Full time

    Job OverviewWe are looking for an Administrative Support Specialist to become a vital part of our organization. In this role, you will undertake various clerical and administrative tasks to enhance operational efficiency.Key Responsibilities:Manage scheduling and create service requests for techniciansFacilitate estimates, inspections, and appointment...


  • Dayton, Ohio, United States Dayton Area School Consortium Full time

    Administrative Assistant Position **Job Summary:** We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at the Central Office. As an Administrative Assistant, you will provide administrative support to the Assistant Registrar and Receptionist, ensuring the smooth operation of our office. **Key...


  • Dayton, Ohio, United States Oasis Systems Full time

    Job Title: Senior Administrative SupportWe are seeking a highly skilled and experienced Senior Administrative Support professional to join our team at Oasis Systems. As a key member of our F-15 System Program Office, you will provide administrative support to our team and ensure the smooth operation of our daily activities.Responsibilities:Perform...


  • Dayton, Ohio, United States Veracity Resourcing and Services Full time

    Office Assistant/Receptionist Job DescriptionWe are seeking a highly organized and detail-oriented individual to fill the role of Office Assistant/Receptionist at Veracity Resourcing and Services. The successful candidate will provide administrative support to ensure the efficient operation of our office.Key Responsibilities:Communication and Reception:...


  • Dayton, Ohio, United States Veracity Resourcing and Services Full time

    We are seeking a highly motivated and organized individual to fill the role of Office Assistant/Receptionist at Veracity Resourcing and Services. The successful candidate will be responsible for providing administrative support to ensure the efficient operation of our office.The Office Assistant/Receptionist will be the first point of contact for visitors...


  • Dayton, Ohio, United States Carlton Staffing Full time

    Job SummaryWe are seeking an experienced Administrative Assistant to join our team at Carlton Staffing. As an Administrative Assistant, you will be responsible for providing administrative support to our clients and staff.Key ResponsibilitiesMaintain accurate and up-to-date records and spreadsheets using Excel.Manage email communications and respond to...


  • Dayton, Ohio, United States Koorsen Fire & Security Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Koorsen Fire & Security, Inc. in Dayton, OH. area. As a key member of our team, you will provide administrative support to our branch personnel, ensuring seamless day-to-day operations.Key Responsibilities:Provide administrative and clerical...


  • Dayton, Ohio, United States Koorsen Fire & Security Full time

    About Koorsen Fire & SecurityWe are a leading provider of fire and security solutions, and we're looking for a skilled Administrative Assistant to join our team in Dayton, OH. area. As a key member of our team, you will provide administrative support to our branch personnel, ensuring the smooth operation of our business.ResponsibilitiesProvide administrative...


  • Dayton, Ohio, United States Caliber Collision Centers Full time

    ### Job Summary We are seeking a highly skilled and organized Office Administrator to join our team at Caliber Collision Centers. As an Office Administrator, you will play a critical role in ensuring the smooth operation of our service center. ### Key Responsibilities * Provide administrative support to front office teammates, including training and...


  • Dayton, Ohio, United States Oasis Systems Full time

    Job Title: Senior Administrative SupportAstrion offers comprehensive services that boost preparedness, optimize performance, and ensure success across various domains, from Cyber to Digital, Mission and Systems, servicing our nation's Civilian, Defense and Space communities.We support customers with Centers of Excellence in Washington DC, Huntsville, AL, and...

  • IT Support Specialist

    3 weeks ago


    Dayton, Ohio, United States Community Blood Center Full time

    About the RoleWe are seeking a highly skilled and detail-oriented IT Support Specialist to join our team at Community Blood Center. As an IT Support Specialist, you will play a critical role in ensuring the smooth operation of our computer systems and networks.Key ResponsibilitiesConfigure and install PCs accuratelyAssist System Administrators with server...


  • Dayton, Ohio, United States Carlton Staffing Full time

    Job OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Carlton Staffing.Key Responsibilities:Maintain accurate and up-to-date Excel spreadsheets to track and create purchase orders.Manage email communications through Outlook and provide exceptional customer service.Utilize Adobe Pro to create and...


  • Dayton, Ohio, United States Creative Financial Staffing Full time

    About the CompanyCreative Financial Staffing is proud to partner with a leading manufacturer in the Dayton area, known for its laid-back company culture and strong focus on customer service.Job SummaryWe are seeking an administrative assistant who can be the face of the company and provide exceptional customer service. The ideal candidate will support both...


  • Dayton, Ohio, United States COLSA Corporation Full time

    Job SummaryCOLSA Corporation is seeking a highly skilled Administrative Specialist to support the day-to-day operations of our directorates and divisions. As a key member of our team, you will provide administrative support to our staff, teams, and office personnel, ensuring the smooth execution of our programs and projects.Key ResponsibilitiesProcess...


  • Dayton, Ohio, United States Taft Stettinius & Hollister Full time

    {"title": "Receptionist", "description": "Key ResponsibilitiesWe are seeking a highly skilled Receptionist to support our team in the Dayton office. The ideal candidate will have 2+ years of experience in a professional services firm and possess excellent communication and interpersonal skills.Key Duties:Greets clients and guests with courtesy and...


  • Dayton, Ohio, United States Mahajan Therapeutics Full time

    Position at Mahajan Therapeutics Full-Time Office Coordinator Mahajan Therapeutics is seeking a detail-oriented, professional, and motivated office coordinator to manage various administrative tasks within our treatment facility. The ideal candidate will excel at multitasking and ensuring the smooth operation of office activities while collaborating with...


  • Dayton, Ohio, United States COLSA Full time

    Job SummaryCOLSA Corporation is seeking a highly skilled Administrative Specialist Senior to support a USAF contract. The successful candidate will be responsible for providing administrative support to the directorates and divisions, ensuring the smooth operation of day-to-day activities.Key ResponsibilitiesProcess non-disclosure agreements for directorate...


  • Dayton, Ohio, United States Linda Nervis - State Farm Agent Full time

    About the Company:Linda L Nervis Ins Agency Inc is a leading insurance agency dedicated to providing top-notch services to our clients.Job DescriptionWe are seeking a detail-oriented and efficient professional to handle administrative tasks and assist insurance agents in attracting and retaining customers.As an office representative, your keen eye for...