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Administrative Professional

3 weeks ago

Detroit, Michigan, United States Jobsultant Solutions Full time

About the job Administrative Assistant

At Optimere, we strive to help our clients enhance their business security. As one of the fastest-growing companies in a vital industry, we're committed to delivering unparalleled services.

In this role, you'll be part of a team of expert professionals dedicated to providing top-notch support to our clients. Your contributions will make a significant impact on people, businesses, and nations. Our fast-paced environment ensures that you'll have ample opportunities to learn and grow with us. We're proud of our team's accomplishments and the crucial work we do to foster confidence in a more connected world.

The ideal candidate should possess maturity, professionalism, and a high level of integrity and discernment. They should also be able to handle sensitive and confidential information with ease. We seek individuals who are self-motivated, comfortable working in a dynamic setting, and provide exceptional executive support.

This position will be based in-office for those in Denver and remote for those outside of Colorado.

Making an Impact

  • Provide administrative support to 3-4 executives.
  • Interface with direct reports and key organizational employees of assigned executives.
  • Coordinate executive communications, take calls, respond to emails, schedule meetings/appointments, create expense reports, and manage travel itineraries.
  • Assist with planning and organizing corporate events involving the Executive Leadership Team.
  • Review, edit, and summarize miscellaneous reports and documents.
  • Assist with Optimere meetings (internal & external), including catering coordination.
  • Answer and place telephone calls, direct calls, take messages, and follow up accordingly.
  • Maintain an efficient office environment by assisting in supply ordering, arranging equipment repairs, coordinating office renovations, and participating in event planning.
  • Prepare read-ahead material for Senior Executives.
  • Receive, sort, and screen incoming mail; categorize, prioritize, and prepare responses for Senior Executive signature.
  • Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
Requirements for Success
  • Previous experience as an administrative assistant (2 years minimum).
  • Ability to work on-site during business hours and occasionally log-in on nights or weekends as needed.
  • Familiarity with Zoom.
  • High-level skills using Outlook email and calendars, Microsoft Office.
  • Excellent written and oral communication skills.
  • Professional demeanor and high level of confidentiality.
  • Flexibility and ability to work collaboratively as a member of the Administrative Team.
  • Salary: $47,000 - $60,000