Administrative Operations Specialist

6 days ago


Houston, Texas, United States Houston Forensic Science Center Full time
Job Summary

The Houston Forensic Science Center seeks a highly skilled Administrative Operations Specialist to join our team. As an integral member of the Chief Operations Officer's support staff, this role will provide administrative and data support as well as grant procurement services.

Key Responsibilities:
  • Grant Procurement and Reporting Duties
    • Coordinate grant procurement activities, including researching vendors, obtaining quotes, and compiling detailed information for purchasing authorities to make informed decisions.
    • Gather and prepare data for grant progress reporting, ensuring accuracy and compliance with federal and HFSC policies and procedures.
    • Coordinate documentation, approvals, and reimbursements for grant travel.
    • Collaborate with the Chief Operations Officer and Grant Compliance Manager on grant-related matters.
  • Administrative Support
    • Gather and prepare operational data on a monthly basis.
    • Assist the Chief Operations Officer with administrative tasks as assigned.
    • Perform other duties as required.
Requirements:
  • Bachelor's degree in a related field or equivalent experience.
  • A minimum of 5 years of experience in an administrative role, including at least 3 years of grant experience.
  • Demonstrated experience in procurement using federal grant funds.
Preferred Qualifications:
  • Advanced skills in Microsoft Excel.
  • Ability to manage multiple projects simultaneously with quick turnaround times.
  • Excellent attention to detail and ability to consider the big picture.
Estimated Salary: $65,000 - $80,000 per year.

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