Data Collections Specialist

2 days ago


Sheboygan, Wisconsin, United States John Michael Kohler Arts Center Full time
About the Role

We are seeking a skilled Data Support Specialist to manage all aspects of our collections management system (CMS) at the John Michael Kohler Arts Center in Sheboygan, WI.

This role oversees the day-to-day administration, maintenance, and use of the CMS, collaborating with colleagues on integrations with related systems such as our Digital Asset Management System (NetX).

The ideal candidate will have strong organizational skills, be able to take initiative, and possess excellent communication and teamwork skills.

Estimated Salary:$55,000 - $65,000 per year

Key Responsibilities:
  • Manage the collections management database (currently PastPerfect) including administration of user accounts, training, user support, access and authorities, and customizations in consultation with the Database Architect
  • Assist with data migration and transition to new databases
  • Ensure all accessioned materials receive appropriate housing and tracked location
  • Oversee the CRM user manuals, style guides, and documentation
  • Troubleshoot data integration and presentation for the museum's online collection
  • Create training videos and reference documents for specific database elements employees find problematic or are not frequently used
  • Assist patrons and scholars who want to access the database and related archives to retrieve information or do research
  • Identify and investigate complex problems and issues and recommend corrective actions


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