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Accounting and Office Support Specialist

2 months ago

Houston, Texas, United States i3 Verticals Management Services, Inc. Full time
Job Overview

POSITION TITLE: Accounting and Office Support Specialist

EMPLOYMENT STATUS: Salary Non Exempt

DIVISION: Public Sector Finance

REPORTING TO: Director of Finance, Public Sector

SUPERVISORY ROLE: None

WORK LOCATION: Flexible

TRAVEL REQUIREMENTS: Minimal (0-10%)

KEY RESPONSIBILITIES:

  • Respond to phone inquiries in a timely and professional manner, directing calls as necessary.
  • Manage the company voicemail system and ensure messages are conveyed accurately.
  • Greet and assist visitors with professionalism.
  • Oversee the handling of incoming and outgoing correspondence.
  • Maintain inventory levels for office supplies and kitchen necessities.
  • Coordinate maintenance and inspections of the office premises.
  • Facilitate company communications through email correspondence and memos.
  • Manage shared calendars effectively.
  • Review and process vendor invoices for payment.
  • Handle cash applications for customer transactions.
  • Prepare reports on aged accounts receivable.
  • Assist in billing processes through cross-training.
  • Address client chargebacks as needed.
  • Perform filing, scanning, and copying tasks as required.
  • Organize office events and activities.
  • Carry out additional duties as assigned.

MINIMUM EDUCATIONAL AND EXPERIENCE REQUIREMENTS:

  • High School Diploma or equivalent with a minimum of 2 years in an office or clerical role.
  • Proficient in Excel and other spreadsheet applications.
  • Exceptional time management abilities with a track record of meeting deadlines.
  • Strong organizational skills coupled with excellent verbal and written communication.
  • Demonstrated commitment to work ethic, including flexibility in hours to complete tasks.
  • Ability to maintain composure in a dynamic team environment while managing multiple responsibilities.
  • Critical thinking skills to enhance operational efficiency.

PREFERRED QUALIFICATIONS:

  • Associate degree in office administration or a related field, or 2+ years of relevant office and bookkeeping experience in lieu of a degree.