Corporate Accounting Supervisor
2 weeks ago
The Accounting Manager plays a crucial role in delivering precise, timely, and relevant financial insights to the Owners, General Manager, and other management personnel.
This position is also accountable for overseeing the audit processes within the hotel to ensure exceptional guest service and financial success.KEY RESPONSIBILITIES:
1. Guarantee that guests receive the highest level of service by addressing and resolving any billing disputes effectively.
2. Act as the finance department representative in daily meetings with department heads and the general manager.
3. Oversee all aspects of Accounts Payable, Receivable, and departmental budgeting.
4. Calculate and distribute employee wages and salaries accurately.
5. Compile regular reports and summaries of financial activities.
6. Prepare financial statements and maintain records of debtors.
7. Verify recorded transactions and report any discrepancies to management.
8. Provide guidance to the night audit team to ensure accurate revenue reporting.
LEDGER MANAGEMENT:
Review all ledger details, including guest, city, and deposit ledgers, to confirm correct payment and revenue postings. If discrepancies are identified, collaborate with the PMS team for resolution. Daily review of postings, payments, revenue, and guest balance reports is essential.
Ensure appropriate taxation is applied across all billing systems, including Property Management Systems (PMS), Point of Sale (POS), and SPA software.
Regularly review Accounts Receivable (A/R) Aging reports and follow up on outstanding payments after 30 days.Process invoices into the accounts payable system weekly, ensuring a purchase order is verified and obtaining approval from the General Manager.
Anticipate cash flow challenges and forecast cash payments to maintain operational efficiency.Maintain organized files of contracts, insurance policies, tax reports, payroll, and other essential documents.
Transfer funds between bank accounts as necessary.
Conduct numerical analysis of financial data to draw conclusions and propose solutions.
Approve all Travel Agent commissions and process payments post-verification.
Prepare financial reports for relevant government entities and ensure property inventories are monitored to maintain optimal levels without straining cash flows.
Prepare and present financial reports for meetings and stakeholders.
Effectively lead the accounting team through respectful communication, clear expectations, relevant training, productive coaching, regular meetings, and appropriate performance management.
Establish and uphold a system of policies and procedures that ensure adequate control over Finance Department activities.
QUALIFICATIONS:
Excellent verbal and written communication skills, with substantial experience in accounting software. Proficiency in MS Office (Excel/Word) and familiarity with PMS systems is preferred.
EDUCATIONAL BACKGROUND:
CA (Chartered Accountant) or a Bachelor's Degree in Finance or Accounting.
PROFESSIONAL EXPERIENCE:
A minimum of 5 to 6 years of proven accounting experience, ideally within the hospitality sector.
EMPLOYEE BENEFITS:
Health, Vision, and Dental Insurance
401K
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