Revenue Accounting Technician
3 weeks ago
This posting has been extended. Those who have already applied need not reapply.
Please note that all applications must contain complete job histories, including job title, dates of employment, employer name, supervisor's name and phone number, and a description of duties performed. If this information is not submitted, your application may be rejected due to incompleteness. Resumes do not take the place of this required information.
For Work In Texas (WIT) applicants, please complete the supplemental questions to be considered for the posting. To access the supplemental questions, please go to CAPPS Recruit to register or login and access your profile.
Job SummaryPerform routine technical accounting and clerical support work related to revenue items received in cash or cash instrument form. Work includes routine and repetitious clerical tasks related to receipt, processing, and distribution of incoming mail. Work involves performing detailed assignments in recording, classifying, examining, and verifying financial records, documents, and reports.
Essential Duties- Classify, code, post, and balance financial accounting documents and records. Includes assigning Master Index Code numbers, with correct budget combination, fund account numbers, PCA, project, chart field, transaction codes, and accounting rules for deposits, and financial calculations. Receive, document, and assign to documents.
- Compile statistical, financial, accounting, or auditing reports and tables pertaining to cash receipts, expenditures, accounts payable and receivable, and profits and losses.
- Open, sort, and process incoming mail and supporting documentation. Examine money instruments received for completeness and accuracy, and return when inaccurate or incomplete. Calculate and record total dollar amounts, total number of items received, and records totals in a Mail Log for utilization in system balancing. Perform necessary corrections and/or reconcile discrepancies as needed to ensure completeness and accuracy of item.
- Organize, process, and verify assigned batches. Calculate and record total dollar amounts, total number of items contained in each batch, and record the beginning and ending register numbers of each batch in a Batch Log for utilization in system balancing. Verify accuracy of item registry in each assigned batch, perform necessary corrections and/or reconcile discrepancies as needed to ensure completeness and accuracy of item registration. Separate and/or route forms to supervisor for additional processing.
- Process and print identifying sequential numbers on all non-cash documents associated with each revenue item in the assigned batches, and verify accuracy of previously determined currency total for each batch.
- Research, analyze, and coordinate payment discrepancies. Audit batched revenue items in accordance with established procedures with accountability for cash and cash instruments handled.
- Respond to inquiries from Department personnel and the general public regarding Central Cash Receiving procedures, documentation, and related information. Perform data inquiries and retrievals as necessary to answer inquiries regarding returned checks, payment, and collection processes. Coordinate with appropriate divisions or services to remove holds on documents/services, alarms, or other sanctions imposed upon customers.
- Attend work regularly and observe approved work hours in accordance with agency leave and attendance policies.
- Perform other duties as assigned.
General Qualifications and Requirements:
- Education: High school diploma or equivalent is required. Supplemental college coursework in accounting and/or knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems is a plus.
- Experience: Minimum of one (1) year experience performing complex clerical activities or handling cash instruments. Accounting and/or bookkeeping experience is a plus. Proficiency with 10-key calculator, data entry, computers, and common software, e.g., word processing, spreadsheets, databases, is required; State Accounting System/USAS experience is a plus.
- Licensure and/or Certification: Must possess a valid driver's license from the state of residence.
- Regulatory knowledge: Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State, and Federal regulations, legislation, guidelines, policies, and procedures.
- Interpersonal Skills: Must demonstrate an ability to exercise poise, tact, diplomacy, and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
- Organizational and Prioritization Skills: Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness, or professionalism.
- Presentation/Communication Skills: Must be able to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals.
- Research and Comprehension: Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
- Analytical Reasoning/Attention to Detail: Must demonstrate an ability to examine data/information, discern variations/similarities, and be able to identify trends, relationships, and causal factors, as well as grasp issues, draw accurate conclusions, and solve problems. Ability to scrutinize money instruments, e.g., personal checks, cashier checks, money orders, for obvious errors; detect and resolve other error conditions; and review own work for accuracy. Ability to consistently perform extremely accurate detailed numerical and arithmetical work, and prepare financial and accounting records.
- Technology (computers/hardware/software/operating systems): Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems.
- Confidentiality and Protected Information: Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance, and dissemination of information.
- Environment: Office;
- Ambulatory skills, e.g., stand, walk, sit, stoop, bend, crouch;
- Hand-eye coordination and arm/hand/finger dexterity;
- Ability to speak, hear, and exercise visual acuity;
- Ability to transfer weights of twenty (20) pounds anticipated for this position;
- Ability to stand for extended periods of time anticipated for this position (up to 8 hours);
- Driving requirements: None.
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