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Research Administrator 3

2 months ago

Miami, Florida, United States Stanford University Full time
Job Summary

Stanford University's Department of Anesthesiology, Perioperative, and Pain Medicine is seeking a highly skilled Research Administrator 3 to support faculty and fellows in all financial and administrative aspects of research. The successful candidate will play a critical role in managing complex faculty portfolios, including post-award sponsored research activities.

Key Responsibilities
  • Financial Management: Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support.
  • Collaboration and Communication: Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
  • Expenditure Review and Approval: Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue.
  • Reporting and Forecasting: Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
  • Contract Closeout and Audit: Manage contract closeout process and audit inquiries; submit final reports and certificates.
  • Policy Interpretation and Guidance: Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
  • Process Improvement and Training: Identify and implement process improvements. Participate in and lead cross-campus projects. Train and advise on issues requiring specific technical expertise.
  • Supervision and Mentoring: Oversee and review work of other staff. May supervise, train, and mentor other staff.
  • Subject Matter Expertise: Serve as a resource on subject area to principal investigator staff.
Desired Qualifications

A Master's degree in accounting or finance with grants management experience in an academic environment is highly desirable.

Education and Experience

A Bachelor's degree and five years of job-related experience, or a combination of education and experience, is required.

Knowledge, Skills, and Abilities
  • Governmental Regulations: Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
  • University Policies and Procedures: Knowledge and ability to understand, interpret, and communicate university policies and procedures.
  • Communication and Analytical Skills: Excellent oral, written, and communication skills. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
  • Accounting and Financial Skills: Strong accounting skills; knowledge of accounting principles.
  • Procurement and Property Management: Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
  • Project Management: Expert in project management, including managing international collaborations and complex multi-sub-award contracts.
  • Personnel Management: Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
  • Attention to Detail: Extreme attention to detail.
  • Time Management and Organizational Skills: Excellent time management and organizational skills.
Certifications and Licenses

Certified Accountant or Auditor, MBA, project management certification, or similar credential is desired.

Physical Requirements

Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push, and pull objects weighing up to ten pounds. Occasionally stand, walk, grasp forcefully, use a telephone, write by hand, and sort and file paperwork or parts. Rarely lift, carry, push, and pull objects weighing 11-20 pounds.