Administrative Support Liaison

3 weeks ago


Miami, Florida, United States Florida International University Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Liaison to join our team at Florida International University. This is a critical role that requires strong organizational and communication skills, as well as the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Coordinate and manage day-to-day operations and activities, serving as a liaison between critical units in Central Advancement and the development/advancement team within the College of Engineering & Computing.
  • Implement activities in support of strategic fundraising framework, including the provision of accurate and updated prospect/donor data, donor research and analysis, and stewardship plans.
  • Manage all programmatic meetings, events, vendor relations, and management, ensuring effective coordination and execution.
  • Collaborate with the development/advancement team to secure resources in support of program development and direction.
  • Interact with various university administrators and staff, as well as constituents and VIPs, to ensure effective communication and collaboration.
  • Manage prospect/donor data in RE (Raisers Edge) for the college, including initiating requests for profiles, prospect lists, and fundraising initiatives.
  • Compose correspondence, reports, forms, and acknowledgment letters, as well as assist with compiling grant proposals and other written materials.
  • Manage and audit prospect/donor information for the college and development team, ensuring data quality and integrity.
  • Generate regular and ad-hoc reporting requirements and requests in Advancement databases.
  • Identify trends in data and metric analysis, creating monitoring and tracking mechanisms for required metrics and measurements.
Requirements
  • Bachelor's degree and three (3) years of office or related experience providing administrative support or coordinating functions of an office or department.
  • Ability to work flexible hours as needed, with a strong focus on customer service and communication.
  • Proficiency in project management software, such as BASE CAMP, and Advancement databases, including Raisers Edge and Tableau.
  • Excellent organizational, analytical, and problem-solving skills, with the ability to work effectively in a fast-paced environment.
What We Offer

Florida International University offers a competitive salary and benefits package, as well as opportunities for professional growth and development. We are an equal opportunity employer, committed to diversity and inclusion in the workplace.



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