University Mail Services Coordinator

3 weeks ago


Edmond, Oklahoma, United States University of Central Oklahoma Full time

Job Summary

The University of Central Oklahoma is seeking a highly organized and detail-oriented student to join our team as a Student Mail Room Assistant. This is a Federal Work Study Program (FWSP) position that offers a valuable opportunity for a current student to gain practical experience while contributing to the efficient and organized functioning of the mail room.

Key Responsibilities

  • Process incoming and outgoing mail, packages, and shipments in a timely and accurate manner.
  • Provide excellent customer service to students, faculty, and staff who visit the mail room, answering inquiries and addressing any concerns.
  • Maintain the organization and cleanliness of the mail room, ensuring a safe and efficient work environment.
  • Manage mail room supplies and inform the supervisor when supplies need replenishment.
  • Sort and apply accurate postage to outgoing departmental mail.
  • Handle mail forwarding requests for students and staff who are temporarily away from the university.
  • Process undeliverable mail and arrange for proper returns or forwarding as necessary.
  • Utilize mail tracking systems to update recipients on the status of their incoming packages.
  • Maintain accurate records of incoming and outgoing mail and packages.
  • Assist in data entry tasks related to mail tracking and reporting.
  • Work collaboratively with other mail room staff and student workers to efficiently manage the workload and ensure excellent service.

Requirements

  • Current enrollment as a full-time student at the University of Central Oklahoma.
  • Strong organizational skills and attention to detail.
  • Excellent interpersonal and communication skills.
  • Ability to multitask and work effectively in a fast-paced environment.
  • Basic computer proficiency and familiarity with office software.
  • Reliability and punctuality are essential for this position.

Working Conditions

Reasonable accommodation, in accordance with ADA requirements, may be made upon request to enable individuals with disabilities to perform essential functions.


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