Event Coordinator Assistant

1 week ago

Edmond, Oklahoma, United States UNIVERSITY OF CENTRAL OKLAHOMA Full time
Job Summary
We are seeking a highly organized and detail-oriented individual to assist with the coordination of special events at the University of Central Oklahoma. The successful candidate will be responsible for coordinating logistics, updating event databases, and assisting with volunteer recruitment and management.

Key Responsibilities
Assist in coordinating the logistics of events, including but not limited to the UCO Endeavor Games and fundraising events
Coordinate volunteer efforts for the UCO Endeavor Games
Assist in recruiting volunteers for the UCO Endeavor Games
Update and maintain event databases
Assist in coordinating parties and social events for the UCO Endeavor Games
Assist in decorating and setting up for parties and social events for the UCO Endeavor Games
Assist with general arrangements, registrations, participant confirmations, and preparing information for active duty/veteran military athletes
Assist with office and secretarial duties, including but not limited to: typing, filing, answering telephones, customer service, and scheduling appointments
Assist with social media and events for Endeavor Games and the Department of Wellness and Sport

Requirements
Must be able to work year-round, including summers
Computer literacy
Proficiency in Microsoft Word, Excel, and Outlook
Experience with data entry
Excellent communication skills in both written and oral
Student should be detail-oriented and a self-starter
Required character traits: dependability, thoroughness, and initiative
Have sensitivity of intercultural communication, and have good interpersonal skills

Working Conditions
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Enrollment Requirements
All student employees must be enrolled at least half-time to be eligible to work any UCO student position. Half-time enrollment for Fall/Spring is considered 5 hours for graduates and 6 hours for undergraduates. International students shall be enrolled full-time to be eligible to work as a student worker. Full-time enrollment is 9 credit hours for graduates and 12 credit hours for undergraduates.

Summer Semester
Student employees working regular student positions must be enrolled in at least 3 credit hours to be eligible to work during the summer. Students not enrolled in summer classes must be enrolled in Fall classes in order to work on campus, but they (and the department) will be required to pay FICA taxes. Student employees working FWSP positions must be enrolled in a minimum of 6 credit hours (if undergraduate) or 5 credit hours (if graduate) in order to work during the summer in a Federal Work Study Program position.

Enrollment Exception
If the number of credit hours needed to graduate is less than the minimum number of hours required for student employment, the student must obtain a letter from their Academic Advisor (stating the number of hours needed to graduate and anticipated graduation date) and submit it to Human Resources. This pertains to both regular and Federal Work Study Program positions. Contact for more information.

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