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Executive Support Specialist

1 month ago

Miami, Florida, United States Brodson Construction Inc Full time
Job Overview

Brodson Construction, Inc. is a leading boutique construction company with over 30 years of experience in general contracting and construction management.

We are seeking a highly skilled and organized Executive Personal Assistant to support our executive with all administrative tasks related to personal and professional matters.

Key Responsibilities
  • Manage and coordinate the executive's schedule, ensuring timely confirmations for meetings, appointments, and social engagements.
  • Attend meetings, appointments, and engagements as needed, providing exceptional representation of the executive.
  • Handle all correspondence, including emails, phone calls, and mail, responding and redirecting as appropriate.
  • Visit construction projects and assist with coordination, ensuring seamless execution.
  • Oversee maintenance of assets, ensuring their optimal condition.
  • Coordinate all travel, events, and logistics, ensuring efficient and effective planning.
  • Work closely with Brodson executives to achieve shared goals and objectives.
  • Manage finances, ensuring timely receipt of payments, accurate expense tracking, and compliance with accounting standards.
Requirements
  • Strong interpersonal skills, representing the executive in a professional and friendly manner at all times.
  • Multitasking ability, managing multiple high-priority items simultaneously.
  • Quality management skills, continuously seeking ways to improve and promote quality.
  • Planning and organizing skills, prioritizing and planning work activities efficiently.
  • Self-motivation and creativity, thinking of innovative ways to enhance the executive's lifestyle.

WORK HOURS

General working hours are Monday through Friday from 9:00am – 5:00pm, with some night and weekend work required with advance notice.

WORK LOCATION & TRAVEL

Work location will be split between Brodson's Miami Beach office and Brodson's Wynwood office, with occasional travel required with advance notice.