Financial Operations Coordinator

2 weeks ago

New York, New York, United States City Harvest Full time
About City Harvest

City Harvest is a leading food rescue organization in New York, dedicated to feeding millions of New Yorkers who struggle to put meals on their tables. With over 40 years of experience, we have rescued over one billion pounds of fresh, nutritious food and delivered it free of charge to hundreds of food pantries, soup kitchens, and community partners across the five boroughs.

Job Overview

The Financial Operations Coordinator will play a critical role in maintaining a cross-functional partnership between External Relations and Finance to achieve full reconciliation of fundraising donation records between External Relations Operations and the accounting financial ledger records. This position requires daily, weekly, and monthly reconciliations, as well as management of the process for financial transaction adjustments to ensure both systems are reconciled accurately.

Key Responsibilities
  • Leverage experience in gifts processing to provide innovative methods to reconcile fundraising financial transactions to the financial accounting system/team.
  • Coordinate the gift entry process to ensure that gifts are entered accurately into donor databases.
  • Work closely with our Direct Response vendors to reconcile gifts in Raiser's Edge and Finance.
  • Assist with any ad-hoc accounting and development projects as requested.
  • Review incoming donation processes in The Raiser's Edge fundraising database to ensure accurate informational workflows.
  • Generate moderately complex Microsoft Excel formula edits and create additional fields into financial reconciliation documents for financial reconciliation processes.
  • Reconcile all fundraising donation types with Finance Department – daily; weekly; monthly; annual audit.
  • Maintain External Relations gift adjustment process, including adjustment log and entries into database systems.
  • Lead special initiatives and projects in External Relations relative to financial transactions in donor database systems.
  • Assist External Relations Operations team with special projects related to financial reconciliations, e.g., annual Finance audit preparations, executive reporting.
  • Create innovative solutions for financial reconciliation workflows where improvements will benefit processes.
  • Provide support to External Relations staff to ensure gift processes are performed with accuracy.
  • Coordinate gift processing procedural updates. Troubleshoot transaction processing errors to ensure accurate financial reporting.
Requirements
  • 2-3 years of experience in nonprofit, fundraising operations.
  • Experience with Raiser's Edge fundraising software (Must have).
  • Experience with Luminate, RE NXT is highly preferred.
  • Knowledge of Import-O-Matic and Research Point are a plus.
  • Strong working knowledge of Microsoft Office 365 Suite, Good excel skills and experience using SharePoint.
  • Familiarity with FileZilla is a plus.
  • Experience with mass batch import in CRM software is preferred.
  • A conceptual knowledge of nonprofit fiscal accounting
  • Superb attention to detail and excellent organizational skills
  • Direct experience handling cash, check, EFT, and credit card donations
  • Excellent communication and interpersonal skills.
  • Ability to serve as a collaborative partner with Finance.
  • Demonstrated initiative in work tasks.
Why Work at City Harvest?

City Harvest offers a competitive market salary, paid time off, full benefits, 403(b) retirement savings plan, free mental health services, commuter benefits, employer-provided life insurance, professional development opportunities, and discounted staff perks. We value a diverse workplace and are an Equal Opportunity Employer.

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