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Financial Operations Coordinator

1 month ago

New York, New York, United States CetraRuddy Full time
Billing and Financial Coordinator

CetraRuddy is a leading global architecture, planning, and interior design firm that values design excellence and the belief that architecture is home. With a strong commitment to innovation and contextual sensitivity, the firm has built a portfolio of work across various market sectors, including residential, hospitality, educational, cultural, and commercial.

Job Summary

The Billing and Financial Coordinator is a key business role that plays a crucial part in maintaining the firm's financial administration. This position requires a strong understanding of business and financial concepts, including costs and revenue. The successful candidate will provide support and direction for the day-to-day office financial administration, working closely with the design practice and financial teams.

Responsibilities
  • Review project contracts for financial details and set up projects in Deltek Ajera
  • Maintain project contract/financial files, including prime and subconsultant agreements
  • Meet monthly with PMs/PICs to review project plans and financial performance, recommending corrective action with the Controller
  • Report on project performance monthly to the Controller and Managing Director
  • Prepare project/sub-consultant invoices and work on deadlines for revenue cycle
  • Partner with design staff to improve their understanding of financial terminology and outcomes, working with the Controller
  • Ensure a steady cash flow by generating, auditing, and sending invoices in a timely manner
  • Collections of aged receivables
  • Timesheet management to ensure timely submissions and proper phase/activity allocations
  • Project/client-related invoice management, including sub-consultants
  • American Express monthly reconciliations and collection of receipts
  • Becoming familiar with Mosaic Software for operational use and training users on core features
Requirements
  • Minimum of an Associate's degree in Business, Finance, Accounting, or Economics
  • Minimum of 5 years of Billing/Project Accounting experience in the accounting/finance department of an Architectural, Engineering, or Professional service firm
  • Proficient in Microsoft Excel (V-lookups, pivot tables)
  • Excellent interpersonal communication skills, including the ability to express ideas concisely and clearly to all levels within the company
  • Must possess the ability to review, obtain, and handle confidential information with utmost discretion and professionalism
  • Deltek Ajera experience a plus
  • Ability to meet deadlines and work overtime as needed
Why CetraRuddy

CetraRuddy offers a comprehensive benefit package, including a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays, and paid time off. We also offer a 401K with a yearly company match contribution and a hybrid work environment, with the option to work remotely on Mondays and Fridays.

CetraRuddy is an equal opportunity employer, committed to diversity and inclusion. We welcome applications from qualified candidates and do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status.