Office Administrator
21 hours ago
KIPP Capital Region is seeking a highly organized and detail-oriented Office Manager to join our team. As the primary point of contact for all constituents, the Office Manager will play a critical role in ensuring the smooth operation of our schools.
The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to multitask in a fast-paced environment. If you are a team player who is passionate about education and committed to anti-racism and equity, we encourage you to apply.
Key Responsibilities- Oversee the day-to-day activities of the school and serve as the main point of contact in the school reception area.
- Greet and document all visitors, ensuring that students only leave with authorized parents/guardians, and monitor and control access to the school.
- Prepare letters, memos, forms, and reports according to written or verbal instructions.
- Help execute logistics and preparations for school events and activities as needed.
- Prepare set-up for staff meetings, staff retreats, and annual evaluations.
- Coordinate on-site components of school financial systems, including purchase orders, payroll records, grant reports, and financial forms.
- Plan, manage, and maintain an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.
- Organize and manage files, act as receptionist, schedule meetings and appointments, and support other staff with organizational tasks.
- High School Diploma/GED required.
- Bachelor's Degree from an accredited College or University is preferred.
- 2 to 3 years of office experience, preferably in an educational setting.
- Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
- Preferred experience working directly with students, preferably required in the charter, private, or public school environment.
- Prior experience working in schools and urban communities is preferred but not required.
- Ability to work a flexible schedule outside of regular business hours.
- Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.
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