Office Administrator

21 hours ago

Troy, New York, United States KIPP Capital Region Full time
Job Summary

KIPP Capital Region is seeking a highly organized and detail-oriented Office Manager to join our team. As the primary point of contact for all constituents, the Office Manager will play a critical role in ensuring the smooth operation of our schools.

The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to multitask in a fast-paced environment. If you are a team player who is passionate about education and committed to anti-racism and equity, we encourage you to apply.

Key Responsibilities
  • Oversee the day-to-day activities of the school and serve as the main point of contact in the school reception area.
  • Greet and document all visitors, ensuring that students only leave with authorized parents/guardians, and monitor and control access to the school.
  • Prepare letters, memos, forms, and reports according to written or verbal instructions.
  • Help execute logistics and preparations for school events and activities as needed.
  • Prepare set-up for staff meetings, staff retreats, and annual evaluations.
  • Coordinate on-site components of school financial systems, including purchase orders, payroll records, grant reports, and financial forms.
  • Plan, manage, and maintain an accurate calendar of meetings, conference rooms, and other commitments while balancing competing scheduling priorities.
  • Organize and manage files, act as receptionist, schedule meetings and appointments, and support other staff with organizational tasks.
Requirements
  • High School Diploma/GED required.
  • Bachelor's Degree from an accredited College or University is preferred.
  • 2 to 3 years of office experience, preferably in an educational setting.
  • Knowledge of proper office procedures, including filing, answering the telephone professionally, photocopying, greeting all visitors cordially, and handling information with confidentiality.
  • Preferred experience working directly with students, preferably required in the charter, private, or public school environment.
  • Prior experience working in schools and urban communities is preferred but not required.
  • Ability to work a flexible schedule outside of regular business hours.
  • Aptitude to create and work within an inclusive environment that honors and supports a diversity of backgrounds and perspectives.

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