Maintenance Manager

We are seeking a highly skilled and experienced Maintenance Manager to join our team at Paterson Public Schools. The successful candidate will be responsible for overseeing the maintenance and repair of our facilities, ensuring that they are safe, healthy, and attractive for our students and staff.

• Manage all aspects of buildings and grounds maintenance, including the work order process and management of maintenance trade staff.
• Develop and implement a preventative maintenance plan for each building, outlining tasks and expectations for maintenance employees.
• Establish and implement an effective summer and non-school day program of specialized maintenance and repairs.
• Develop and supervise work and vacation schedules for all maintenance personnel, including substitutes.
• Respond immediately to emergency situations and provide appropriate maintenance services.
• Perform maintenance work in emergencies when unclean or unsafe conditions exist.
• Maintain an emergency contact list.
• Prepare weekly or monthly plans for the completion of work orders.
• Establish and implement a regular program of safety, accident prevention, and effective maintenance procedures.
• Work cooperatively with community and State agencies to ensure high standards of health, sanitation, and safety are maintained throughout all of the district's facilities and grounds.
• Provide a regular program of maintenance staff development to promote quality maintenance, efficiency, effective procedures, communication skills, work attitudes, and ethics.
• Assist the Director of Facilities by regularly inspecting buildings, equipment, and grounds to meet all federal, State, insurance carriers, and local requirements.
• Ensure that high standards for maintenance, attractiveness, and safety are maintained.
• Recommend to the Director of Facilities and/or Principal any improvements needed.
• Analyze all maintenance accidents and regularly search for patterns in injury reports to establish corrective procedures to reduce the potential for future accidents or hazards.
• Establish and maintain a system of financial records, controls, and accounting procedures for maintenance services in accordance with GAAP and applicable regulations.
• Correct immediately any audit exceptions.
• Develop and recommend the maintenance services budget, and then administer the approved budget, completing all required documentation.
• Work cooperatively with the Director of Facilities to ensure that coordinated services are provided and that guidelines for the division of responsibility for repairs and emergency repairs are established.
• Maintain regular communication with Sector Supervisors.
• Participate in the preparation of specifications for competitive bids for repair work.
• Prepare and administer the Maintenance Services budget.
• Collaborate with school principals on the maintenance and repair of school buildings.
• Evaluate all staff members assigned to Maintenance Services.
• Provide technical assistance in estimating costs for various maintenance projects.
• Conduct periodic investigations in all school facilities to determine the effectiveness of maintenance and repair programs and to maintain effective use of the building.
• Prepare and maintain computerized reporting systems relative to work orders (SchoolDude) requested, in process, and completed, as well as major projects scheduled and in-process.
• Provide input into the development and administration of an in-service training program for maintenance and repairs staff members.
• Provide recommendations for the development and updating of district policies and procedures relating to the maintenance and repair of school facilities.
• Establish and administer schedules and procedures for the repair and maintenance of school facilities during the summer months and other times when district facilities are not in use.
• Communicate regularly with the Director of Facilities, principals, and appropriate staff about the needs, regulations, and procedures for the effective operation of maintenance programs of the schools.
• Maintain in safe working condition and operate in a safe manner electronic and other equipment needed to carry out job functions and responsibilities.
• Maintain effective communications with students, staff, and parents to elicit support and to seek perceptions and ideas to improve the maintenance services for the schools.
• Research and make recommendations for improvement in the effectiveness and efficiency of the maintenance services so that attractive, healthy, and safe facilities are provided.
• Attend required meetings and serve, as appropriate, on staff committees.
• Notify and assist the administration and appropriate emergency personnel with any emergency, and potentially dangerous or unusual situations, following Policy and Regulation 8441, Care of Ill and Injured Pupils.
• Understand and communicate current developments in maintenance services through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
• Serve as a role model for students and staff in demonstrating positive attitudes, appropriate attire and grooming, and an effective work ethic.
• Use computers and/or electronic equipment to fulfill job functions, including but not limited to Word, Excel, and Work Order Systems.
• Protect confidentiality of records and information about staff, and use discretion when sharing any such information within legal confines.
• Participate in appropriate in-service and workshop programs and attend any required meetings.
• Display the highest ethical and professional behavior in working with students, parents, and school personnel, and outside agencies associated with the school.
• Adhere to New Jersey school law, State Board of Education rules and regulations, State and local health agency requirements, Board of Education policies and regulations, school regulations and procedures, and contract obligations and construction codes.
• Perform any duties and responsibilities that are within the scope of employment, as assigned by the Director of Facilities and not otherwise prohibited by law or regulation.
• Prepare and implement, in conjunction with the DOE, the Comprehensive Maintenance Plan (N.J.A.C. 6:8-4,9(a)7) that is both corrective and preventative for the upkeep of all facilities, grounds, and the major facilities systems (HVAC, mechanical, plumbing, electrical, and structural) of the district.
• Provide an efficient work order system and scheduling system for repairs of facilities and equipment that ensures that all maintenance and repairs are completed in a timely fashion, and provide regular work order status reports to the Director of Facilities, Assistant Superintendent for Operations, and principals of the buildings.
• Assist the Director of Facilities in the liaison role on the Long-Range Facilities Plan with the Schools Development Authority and Department of Education.
• Assist in developing a custodial services plan for each building that outlines the tasks of and expectations for custodial employees, indicating a detailed daily and periodic schedule for cleaning and simple repairs of the facilities.
• Establish and implement an effective summer and non-school day program of specialized cleaning and repairs.
• Monitor and approve time records of designated maintenance and custodial personnel, and approve all overtime using established procedures and budgets.
• Monitor systems and procedures to ensure the security of all facilities.
• Assist in maintaining the Fixed Assets Inventory, following the requirements of GAAP.
• Maintain an inventory control system and purchase supplies, parts, and equipment through the established bid or price quote process that follows federal, state, and local regulations.
• Assist in supervising the removal of snow and ice so that safe conditions exist and schools can be opened in a timely manner.
• Assist in developing, implementing, and monitoring an effective grounds maintenance program, including playground equipment, to ensure that the grounds are attractive and safe.
• Work cooperatively with the Supervisor of Health, Physical Education, and Athletics and with principals in the preparation of playing fields and facilities for athletics and school activities.
• Research and make recommendations for improvement in the effectiveness and efficiency of the repair, maintenance, and cleaning services so that attractive, healthy, and safe facilities are provided.
• Attend required meetings and serve, as appropriate, on staff committees.
• Notify and assist the administration and appropriate emergency personnel of any emergency, and potentially dangerous or unusual situations, following Policy and Regulation 8441, Care of Ill and Injured Pupils.
• Understand and communicate current developments in the repair, maintenance, and custodial areas through reading, participation in appropriate workshops or meetings, and involvement in professional organizations.
• Observe strictly, to avoid the appearance of conflict, all requirements of the School Ethics Act (N.J.S.A. 18A:12-21 et. seq.) regarding conflicts of interest in employment, purchasing, and other decisions, including solicitation and acceptance of gifts and favors, and submit in a timely fashion the required annual disclosure statement regarding employment and financial interests.