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Travel Finance Specialist
2 months ago
Position Title: Travel Accounting - AP/AR Specialist
Reports to: Managing Director
Location: Remote (EST)
Company Overview:
Vaya Adventures is an expanding travel organization dedicated to crafting personalized travel experiences across the globe. Our mission is to deliver unforgettable and meaningful journeys to our clients. Our team comprises skilled Destination Specialists with extensive knowledge in their respective fields, supported by an efficient Operations team that collaborates closely with our Specialists and Suppliers to execute exceptional trips. Most of our workforce operates remotely from various locations.
Role Summary:
We are in search of a meticulous AP/AR Specialist to enhance our Finance department. This role is crucial in overseeing all financial elements associated with our travel operations, including the entry and categorization of company expenditures, while ensuring the accuracy of our financial records. The ideal candidate will exhibit strong analytical capabilities, meticulous attention to detail, and proficiency in accounting software.
Key Responsibilities:
- Manage all financial transactions related to travel, including entering invoices, preparing payments, processing client deposits, handling refunds, and reconciling transactions within our trip database.
- Verify company expenses for adherence to internal policies, travel guidelines, and IRS regulations.
- Reconcile corporate credit card statements, identifying discrepancies or unauthorized charges.
- Classify credit card transactions and synchronize them with our accounting software.
- Organize monthly expenses and assist in the month-end closing process.
- Contribute to the development and execution of travel accounting policies and procedures to enhance efficiency and accuracy.
- Maintain organized and precise records of all travel-related financial transactions.
- Generate regular reports to monitor travel expenses, analyze spending patterns, and pinpoint cost-saving opportunities.
- Assist with month-end and year-end closing activities, including preparing journal entries and reconciling travel-related accounts.
- Collaborate with external vendors, including travel agencies and credit card providers, to resolve discrepancies or issues.
- Oversee and produce reports related to FAM trip costs.
- Administer expense reimbursements in line with company policy and legal standards, processing payroll for international staff bi-monthly.
- Calculate and manage commission payments to the Sales Team on a quarterly basis.
- Stay informed about industry trends and changes in travel accounting regulations to ensure compliance and suggest process enhancements.
Qualifications:
- Bachelor's degree in Accounting, Finance, or a related discipline.
- A minimum of 2 years of experience in financial accounting or a comparable finance role (experience in travel accounting is advantageous).
- Strong grasp of financial industry practices and familiarity with standard accounting software (such as Quickbooks Online).
- Knowledge of IRS regulations concerning travel and expense reporting.
- Exceptional attention to detail with the ability to accurately review, analyze, and reconcile large volumes of data.
- Proficient in Microsoft Excel and other accounting software.
- Excellent communication and interpersonal skills for effective collaboration with colleagues at all levels.
- Strong organizational skills with the capability to prioritize multiple tasks and meet deadlines.
- Demonstrated problem-solving abilities and a knack for identifying process improvements to streamline operations.
- High integrity and commitment to maintaining the confidentiality of financial information.
If you meet the qualifications outlined above, we encourage you to consider this opportunity to contribute to the efficient management of travel accounting processes.
