Financial Operations Manager

2 months ago

Richmond, Virginia, United States Commonwealth of Virginia Full time
Job Summary

VCU Enterprise Marketing and Communications is seeking a highly skilled Senior Financial Specialist to join our team. As a key member of our administration team, this role will provide fiscal and budgetary operations support to multiple units within the division.

Key Responsibilities
  • Provide fiscal operations support to multiple units, including procurement functions, vendor management, and Banner Finance journal entries.
  • Utilize purchase cards and associated systems, execute travel preauthorizations and reimbursements, and reconcile multiple indexes with different funding sources.
  • Serve as the primary liaison between the Office of Procurement, vendors, and division, ensuring timely payments on all purchases.
  • Provide a high level of proactive customer service related to fiscal coordination and serve as the primary point of contact for division members.
  • Manage the division's memberships and subscription payments, EMC check deposits, and purchasing card transactions.
  • Execute expense transfers and internal charges in Banner, lead Agency Risk Management and Internal Control Standards (ARMICS) testing, and train day-to-day departmental purchasers.
  • Perform daily purchasing duties, provide guidance and training for ChromeRiver transactions, and serve as EMC's fixed assets custodian.
  • Demonstrate a commitment to risk assessment and risk management, and perform monthly reconciliations for all Banner indexes, including payroll.
Requirements
  • Bachelor's degree or an equivalent combination of education and relevant work experience.
  • Experience in an administrative support role, preferably with financial experience.
  • Experience with accounts payable, corporate purchasing cards, and travel reimbursements.
  • Excellent organizational skills and attention to detail, with the ability to accurately execute financial transactions and review data.
  • Proficiency in Microsoft Office and Google Suite applications.
  • Demonstrated ability to independently problem-solve using sound judgment and professional discretion.
  • Demonstrated ability to work collaboratively and cooperatively in a large complex organization and diverse work environment.
  • Excellent written and verbal communication skills that facilitate collaboration across a wide range of individuals at varying administrative levels within the university.
  • Ability to work both independently and as a contributing member of a team.
  • Ability to function well in a complex, fast-paced, multi-task work environment that regularly includes a variety of projects with multiple deadlines.
  • Ability to respond quickly to requests with a professional and positive demeanor.
  • Demonstrated experience working in and fostering a diverse faculty, staff, and student environment or commitment to do so as a staff member at VCU.
Preferred Qualifications
  • Accounting experience, including demonstrated management of end-of-month financial reports and budget reconciliations.
  • Working knowledge of state and university procurement policies and procedures.
  • Experience with RealSource and Banner Finance.
  • Experience with VCU's travel policies.
  • Experience in a higher education environment.
  • Intermediate to advanced knowledge of Microsoft Excel and Google Suite.

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