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Senior Assistant Property Manager

2 months ago

Silver Spring, Maryland, United States Leisure World of Maryland Full time
Job Description

Job Title: Senior Assistant Property Manager

Full Time position - 40 hours per week

Schedule: Monday - Friday 8:30 am - 5:00 pm

Salary: $80,000/year based on experience

Benefits: Medical, Dental, Vision, Life, LTD, and 401(k)


The ideal candidate will have their CMCA designation and a current state driver's license.


Leisure World of Maryland Corporation (LWMC), the property management company for Leisure World of Maryland, is a private, age-restricted community comprised of 29 community associations representing over 5,600 homes and extensive Trust operations, located in Silver Spring, Maryland is seeking an Senior Assistant Property Manager to support the Property Manager in the day to day operations and oversight of assigned property.

This Mutual is 460-unit high rise-2 buildings located in the Leisure World Community. Responsibilities involve the full range of property management functions, including but not limited to, facility maintenance, assistance and oversight of capital improvement projects, budget preparation and execution, and resident relations.

Key Responsibilities:

  • Review, prepare and process documents and procedures for Mutual.
  • Respond to all requests of residents and assess needs to ensure that issues are addressed promptly.
  • Assist the Property Manager in researching and developing the Mutual Annual Operating Budget.
  • Assist the Property Manager in the selection of contract services, service agreements and day- to- day monitoring of vendor performance to ensure full compliance with standards established within the service agreement.
  • Collect, analyze, and report statistical data as required to provide an accurate and current assessment of Mutual activities, functions, and objectives.
  • As directed, attends and participates in outside and in-house activities, meetings and professional organizations.
  • Coordinates with various Leisure World of Maryland Corporation departments providing services to the Mutual.
  • Under the direction and supervision of the Property Manager, handles all other duties necessary to assist in the administration and operation of the Mutual.
  • Coordinate all resident move-in and move-out activities in the Mutual in accordance with the Mutual's Rules and Regulations.
  • Provide timely updated information regarding resident information to LWMC Accounting, IT and Management for inclusion in information databases (i.e. Jenark, Association Voice, etc.).
  • Assist, as necessary, with the annual audit and tax return preparation.
  • Assist the Property Manager with necessary work assignments to execute maintenance and repairs and cause the buildings, appurtenance and grounds to be maintained according to standards established by the Board, including but not limited, to interior and exterior cleaning, painting and decorating, plumbing, carpentry, electrical repairs and such other normal maintenance and repair work as may be planned subject to limitations as to scope of work, or as contained in the budget in addition to those set forth herein.
  • Maintain, or verify through on-site staff, inventory controls of all equipment, furniture, tools, office equipment and supplies in accordance with the policies established by the Board.
  • Assist Property Manager in maintaining contracts for telephone service, pest control, landscape maintenance, janitorial service, elevator service, and other essential services included in the operating budget. Prepare contracts for purchase of such equipment, tools, appliances, materials, and supplies as are necessary to properly maintain Mutual property.
  • Assist in helping the Property Manager strive to achieve the goals and objectives of the Mutual and LWMC as promulgated by the respective Boards of Directors.
  • Assist the Property Manager in oversight of all Mutual projects, programs, and community relations.
  • Assist Property Manager to provide support and guidance to the Mutual volunteer leadership and advisory committees. ·
  • Assist in the adherence to provisions of the Mutual Documents and support compliance with the Mutual's rules and regulations. In accordance with the Board adopted policies and in coordination with designated Committee(s), inform owners and residents who may be in violation of the Mutual Documents or rules and regulations.
  • Maintain policies/binders for all insurance policies protecting the Mutual. Be responsible for comprehensive and timely reporting of all accidents, fires and any and all claims relating to the management, maintenance and operation of the property.
  • Keep full and complete records and render as often as may be required by the Board a full report of all operations during the period reported. · Conduct briefing with new residents concerning Mutual rules and regulations and assist in preparing and conducting resident's orientation programs.
  • Assist with enforcement of Mutual covenants, bylaws, restrictions, rules, and regulations. ·
  • All other duties as assigned.

This position requires a customer service approach in dealing with a wide variety of owner, resident, renter, and contractor issues.

Requirements:

  • Five (5) or more years related experience and or training
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) or comparable software with ability to consistently provide a high level of accurate work delivered in a timely manner
  • A Bachelor's Degree from a four-year college/university or technical school preferred
  • Field of Study preferred is Business Administration

We can offer you a challenging and rewarding environment with many opportunities to learn, grow and achieve great results.