Administrative Assistant for Advising

6 days ago


Milton, Massachusetts, United States Curry College Full time

About Us:

Curry College is a leading institution in higher education, dedicated to providing exceptional academic programs and services to its students. Our commitment to student success is unwavering, and we strive to create a supportive and inclusive environment that fosters growth and achievement.

Job Summary:

We are seeking an experienced and skilled Administrative Coordinator to join our team in the Office of Advising & Academic Success. This dynamic individual will be responsible for coordinating daily operations, supervising student workers, and providing direct service to students and families. If you are passionate about student success and have a strong background in academic advising, please consider applying for this exciting opportunity.

Responsibilities:

  • Operational Management:
    • Serves as the first point of contact for students, families, and visitors to the Office of Advising & Academic Success;
    • Serves as Office Manager, ensuring the smooth day-to-day operation of the office;
    • Prepares and distributes materials for various initiatives, including New Student and Parent Orientations, Welcome Week, and Convocation;
    • Supervises student workers, including office workers, peer advisors, and peer tutors;
    • Maintains relationships with offices across campus to provide support to students;
    • Assists with room reservations and other logistical tasks related to the Office of Advising & Academic Success;
    • Monitors the budget for the Office of Advising and Academic Success;
    • Orders supplies for the office;
  • Advising and Academic Success Programming:
    • Assists in preparing materials for New Advisor Trainings;
    • Assists in preparing materials and logistics for Academic Success programming;
    • Coordinates rooms and refreshments for programs facilitated by the Office of Advising & Academic Success;
  • Direct Service to Students and Families:
    • Responds to routine student and family questions regarding course registration, add/drop procedures, section availability, grade/pass/fail, course withdrawals, and other issues related to advising, academic success, registration, and college policies;
    • Notifies students of advising assignments;
    • Assists students with changes of majors or advisors;
    • Refers students and families to other staff in the office for additional follow-up and intervention;
    • Assists students with scheduling appointments with members of the Office of Advising & Academic Success;
  • Peer Advising Program:
    • Hires, trains, and evaluates Peer Advising students;
    • Works with the Director and Associate Director of Advising & Academic Success to develop the schedule and events for the peer advising program;
  • Tutoring Program:
    • Serves as the primary contact for TutorMe and the Tutor Matching Service platforms used for peer and professional tutoring at the College;
    • Works with faculty to recruit students to serve as tutors for each academic year;
    • Using mid-term and final grade reports, identifies courses where students are at risk and develops communications to students and faculty on available tutors;
    • Trains all peer tutors on the platform and expectations for tutoring;
    • Checks in with peer tutors and those receiving tutoring to assess effectiveness of sessions;
    • Prepares reports at the end of the semester of tutoring use and needs based on peer tutoring and TutorMe platforms;
    • Verifies tutoring logs and timecards for peer tutors;
    • Ensures peer tutors are set up with HR and payroll for their positions;
    • Publicizes the peer tutoring and TutorMe programs to college constituencies;
  • New Student Orientation:
    • Updates and prepares all materials for faculty training sessions, including updating portal resources and sending certificates of attendance to faculty advisors;
    • Coordinates room reservations, equipment needs, including IT, and food for advising during orientation, Advising Council meetings, and other meetings to support the Office of Advising & Academic Success as needed;
    • Obtains, prints, organizes, and files all materials related to math and writing assessments;
    • Oversees organization of all advising materials related to orientation - advising materials, master lists of students and advisors & PINs, room assignments, signage, and supplies;
    • Oversees logistical operations following each orientation --- completed student registrations, timesheet submission; by faculty, data entry, resolving residual concerns and issues, and confirming advisors have entered Notes into Advising Profile;
  • Student Records:
    • Prepares advising materials for all new students - both first-time first-year and transfers;
    • Updates and prepares advising materials for readmits, leave of absence students, PAL students moving on to new advisors, and students dismissed from Nursing;
    • Daily updates reports and databases to reflect most recent student and advisor information;
    • Enters student schedules for those unable to attend an orientation session and for those wanting changes during winter and summer break;


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