Court Services Specialist

4 weeks ago

Los Angeles, California, United States Munger Tolles & Olson Full time
Job Title:

Are you a detail-oriented and organized individual with a passion for litigation support? Do you have experience with docketing and filing procedures? We are seeking a Court Services Specialist to join our team at Munger, Tolles & Olson LLP.

Job Summary:

The Court Services Specialist will provide comprehensive litigation calendaring and filing services to support the docket and filing needs of the firm. This includes researching court-related deadlines, e-filing requests, and ensuring compliance with applicable rules of procedure. The ideal candidate will have a strong understanding of court rules and procedures, as well as excellent communication and organizational skills.

Key Responsibilities:

  • Provide litigation docket support to all firm offices.
  • Log and process all calendar requests as assigned using docketing software.
  • Determine court dates by reviewing relevant documents and calendars all State, Federal and Agency court deadlines.
  • Provide weekly and customized calendar reports.
  • Create and update deadlines and trial calendars for new and existing clients/matters.
  • Respond to and work with case teams to ensure docket entries are accurate and meet their practice needs.
  • Conduct regular calendar meetings with attorneys or paralegals to review upcoming calendar.
  • Research court rules using applicable tools: Court website, Smart Rules, Westlaw, Rutter's Guide.
  • Assist in the investigation of docket/calendaring concerns and respond to inquiries regarding work product.
  • Answer procedural questions related to date calculations.
  • Act as a resource regarding all types of court filings, answering questions from Court Service Department, Legal Assistants, Attorneys, and other users throughout the firm.
  • Develop expert knowledge of court filings and standards; resolve court filing questions and ensure court filings are completed accurately.
  • Distribute service and courtesy copies, when necessary.
  • Communicate directly with court/administrative offices to confirm rules and procedures.
  • Act as a liaison between the firm's attorneys and court personnel.
  • Reviews basic documents to ensure compliance with applicable rules.
  • Performs all aspects of court services functions, including print and electronic filings, court rule updates, and engagement of attorney service companies relating to delivering the filings to courts and counsel, service of process and subpoenas.
  • Communicates with the Docketing Department regarding filing-generated deadlines and due dates to ensure proper calendaring for attorneys and case teams.
  • Communicates with litigation teams in advance of filings, coordinates staff and resources needed for filing, confirms cite-checking has been completed, reviews the filing for conformity with court rules, files with the court, and delivers courtesy and service copies.
  • Monitors status of submitted filings and updates attorneys.
  • Assists in the downloading of documents and updating internal databases.
  • Researches print and electronic collections of litigation documents to retrieve specific documents or precedents on request.
  • Collects attorney filing credentials across the firm, maintains accurate information, creates court admission accounts for attorneys and troubleshoots credential issues.
  • Researches and provides routine announcements of court rule changes to secretarial staff.
  • Engages filing vendor services, manages firm accounts and handles vendor invoices.
Requirements:

  • High School Diploma or GED required. Bachelor's degree preferred or equivalent years of experience.
  • 5+ years of litigation docketing experience.
  • 2+ years E-filing experience.
  • Knowledge and ability to research multi-state rules of civil procedure, federal rules of procedure, local rules, judges' rules, and agency rules.
  • Experience researching court websites for both State and Federal courts.
  • Experience in use of Online filing platforms (CM/ECF and third-party vendors).
  • Advanced proficiency with Microsoft Office products including MS Outlook, MS Edge, MS Excel and MS Word.
  • Experience with CompuLaw Vision, Pacer, Smartrules, Westlaw legal systems.
  • Must be detail-oriented and have the ability to budget time efficiently while handling multiple tasks. Must demonstrate accuracy when calculating deadlines and entering due dates and the ability to research rules when needed.
  • Must possess excellent verbal and written communication skills and the ability to interact professionally with personnel in a responsible and respectful manner.
  • Ability to interpret and analyze information.
  • Must be a self-starter; able to work in a fast-paced environment; and exercise independent judgment in performing all aspects of the assignments.
  • Must be able to work with competing deadlines and prioritize as needed.
Working Conditions:

Quiet office environment in a high-rise building, seated the majority of the time

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