Office Administrator
1 week ago
The successful candidate will have excellent organizational and multitasking skills with strong attention to detail and exceptional communication skills to liaise with employees and others.
Key Responsibilities:
- Lead end-to-end recruitment processes, including job postings, candidate screening, interviews, and offers.
- Ensure smooth onboarding experience for all new employees, with an emphasis on compliance with firm policies and legal requirements.
- Oversee payroll operations using Quickbooks Online, ensuring timely and accurate payment processing.
- Handle employee inquiries related to payroll, benefits, and HR issues, offering solutions in a timely manner.
- Ensure full compliance with state and federal employment laws, including wage and hour laws, anti-discrimination regulations, and employee rights.
- Maintain employee records and ensure that all HR processes comply with legal standards and internal policies.
- Stay up to date on relevant employment regulations in Utah and other applicable states to ensure that the company remains compliant with changing laws.
- Provide guidance on HR best practices and ensure compliance with laws such as the Fair Labor Standards Act (FLSA), Family and Medical Leave Act (FMLA), and relevant Equal Employment Opportunity (EEO) laws.
- Assist with employee performance reviews, promotions, and disciplinary processes, ensuring all actions are legally compliant and documented.
- Support employees by providing advice on HR policies, procedures, and legal compliance when issues arise.
- Order office supplies, electronics, and other equipment as needed.
- Maintain meeting rooms by ensuring whiteboards are clean, markers are available, and equipment is functional.
- Maintain & Organize office common areas.
- Answer and Screen phone calls.
- Help with social media.
- Greet and welcome clients and visitors in a professional manner.
- Other simple administrative tasks as assigned.
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