Transportation Invoicing Coordinator
7 days ago
Position Summary
We are seeking a skilled Transportation Invoicing Coordinator to join our team at the Genuine Parts Company. As a key member of our transportation operations, this individual will be responsible for managing carrier invoices, reconciling discrepancies, and ensuring timely and accurate billing of freight services.
Main Responsibilities
- Process data entry tasks efficiently and accurately using multiple codes and classes from various customers.
- Analyze data from diverse sources, including Bills of Laden, EDI, and infield drop ship forms.
- Prepare and print necessary documents, labels, stickers, and manifests; verify cross-dock location and invoice accounting accuracy.
- Investigate and resolve any discrepancies between carrier invoices and system charge calculations.
- Communicate effectively with shipping warehouses, regional transportation personnel, and customers to provide top-notch service.
- Evaluate and update documentation to ensure compliance with regulations, particularly those related to hazardous materials.
- Audit daily manifest and billings for accuracy and make necessary corrections.
- Perform monthly balancing and transmit files to GPC for RMDS.
- Organize audit sessions to review customer invoices and guarantee accurate billing within the stipulated timeframe.
- Regularly inspect Billing Exception Reports to address root causes and prevent future occurrences.
- Adjust customer billing according to contractual specifications or written approvals.
- Collaborate with Rate File Maintenance to integrate new 'next most distant point' rates.
Qualifications
- High School Diploma coupled with one to two years of relevant experience or equivalent combination of education and experience.
- Excellent analytical and problem-solving skills, with strong data entry capabilities.
- Effective communication and interpersonal skills, with ability to build strong working relationships.
- Proficiency in AS400 (or similar system) and Microsoft Excel.
- Prior experience in transportation and/or LTL billing history, including hazardous materials entry, is highly valued.
Salary Expectations: $50,000 - $65,000 annually, contingent upon location and experience.
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