Administrative Support Specialist

2 weeks ago


Phillipsburg, New Jersey, United States Van Cleef Engineering Associates LLC Full time
Job Overview

Our firm is currently in search of a dedicated and detail-oriented Office Assistant/Scanning Clerk to contribute to our operations. As a mid-sized consulting civil engineering company, we specialize in land development and municipal engineering services, encompassing structural, transportation, geotechnical, surveying, and construction inspection.

Key Responsibilities

The primary focus of this position will be to lead a significant initiative aimed at digitizing files and engineering documents for enhanced document management. Additional responsibilities include:

  • Facilitating the internal document retention strategy by managing a document archival project.
  • Assessing and organizing document folders, logging and tracking files, and performing scanning, copying, and filing tasks.
  • Establishing electronic records and storage systems in compliance with departmental and organizational protocols.
  • Providing regular updates on project progress.
  • Compiling reports, including binding, collating, and data entry tasks.
  • Preparing submissions, which involve copying, stapling, sealing, and delivering documents to relevant offices.
  • Managing a multiline phone system.
  • Offering general administrative assistance to engineering professionals and administrative staff as required.
Qualifications

The ideal candidate will possess:

  • 1-3 years of experience in general administrative roles, with a willingness to train candidates with less experience.
  • Familiarity with document scanning and archiving processes is advantageous.
  • Proficiency in using office equipment, including scanners, copiers, and computers.
  • Experience with multiline phone systems.
  • A high school diploma (or equivalent) or a college degree.
  • A professional and courteous demeanor, with clear communication skills.
  • The ability to occasionally lift document storage boxes weighing up to 25-50 pounds and perform bending or stooping as necessary.

Compensation: Hourly salary range is $16 - $18, based on experience.

We are an Equal Opportunity Employer (EOE) and value diversity, fostering an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.



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