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Construction Office Coordinator

2 months ago

Carlsbad, California, United States K2 Staffing, LLC Full time
Job Overview

Position Summary

K2 Staffing, LLC is representing a prominent electrical contracting firm seeking a dedicated Office Administrator to enhance the efficiency of their construction operations. This role is pivotal in facilitating seamless communication within the team and managing various administrative tasks that support both office and field activities.

Key Responsibilities

  • Oversee and maintain employee onboarding documentation, ensuring all new hire paperwork is accurately processed.
  • Handle employee termination records, including exit documentation, with precision.
  • Administer payroll and certified payroll/labor compliance documentation on a weekly basis, utilizing tools such as LCP Tracker and eMars.
  • Possess a thorough understanding of payroll processes, including taxes, deductions, and reimbursements; experience with ADP is advantageous.
  • Manage and update employee training records, ensuring compliance with office, field, and state requirements.
  • Assist in the preparation of Monthly Fringe Benefit Reports.
  • Maintain document control and ensure all records are organized and accessible.
  • Ensure subcontractor vendor compliance by managing correspondence and maintaining records, including waivers and releases.
  • Keep track of all licenses, insurances, and worker's compensation certifications.
  • Oversee agency and new client pre-qualifications to ensure compliance.
  • Manage the inventory of company assets, ensuring accurate records are kept.

Qualifications

  • 2-5 years of demonstrated experience in construction office administration.
  • Proficient in Microsoft Office Suite, Adobe, Dropbox, and Google Drive.
  • Familiarity with construction accounting software, particularly Foundation, is a significant advantage.
  • Knowledge of labor compliance and union fringe benefit reporting is beneficial.
  • A high school diploma or GED is required.
  • Must exhibit exceptional attention to detail along with strong written and verbal communication skills.
  • Ability to work independently and maintain productivity without direct supervision.