Human Resources Assistant

2 weeks ago

Ridgecrest, California, United States Kern Community College District Full time
Job Summary

We are seeking a highly skilled and detail-oriented Human Resources Assistant to join our team at the Kern Community College District. As a key member of our HR department, you will be responsible for providing exceptional support to our employees and management team.

Key Responsibilities
  • Perform a variety of personnel and clerical duties related to recruitment, examination, selection, and processing of classified or academic personnel.
  • Provide information and assistance to employees, staff, and the public regarding personnel matters, such as job availability, personnel regulations, policies, and procedures.
  • Receive and process information for personnel requisitions, prepare and distribute job announcements, and place local and regional newspaper advertisements.
  • Prepare, type, update, monitor, and maintain various forms, reports, bulletins, records, schedules, lists, reference manuals, and files according to established procedures.
  • Prepare, distribute, receive, record, and maintain files of job applications, transcripts, and other information, and screen for completeness, file, or refer to the appropriate department for the selection process.
  • Prepare and submit Board approval agenda items and pay authorization sheets, determine the appropriate rate of pay according to established guidelines and procedures, audit and distribute paychecks, accumulate time sheets for payroll preparation, and input correct pay codes, hours, and other information into an assigned database.
  • Process workers' compensation claims of injuries/illnesses for district office employees, coordinate workers' compensation services with SISC claims representatives, monitor employee utilization of workers' compensation leave benefits, and coordinate compensated leave with the payroll office.
  • Perform duties related to the examination of applicants as required, assemble and organize written examination materials, administer, correct, and score written exams, and notify final candidates.
  • Schedule and arrange interviews, gather, type, and distribute interview candidate and selection committee packets, schedule panel members, communicate with applicants' interview requirements, and arrange for equipment for applicants as needed.
  • Distribute and process various forms for employee status changes, including new employment, promotions, temporary reclassifications, retirement, resignation, and leave of absence, and process paperwork related to workers' compensation.
  • Conduct new employee orientation and provide information related to District policies, procedures, and other information as needed, explain medical, dental, vision, life, and other benefits available, and assist with the completion of enrollment forms as needed.
  • Order and maintain office supply inventories.
  • Maintain confidentiality of sensitive information regarding collective bargaining agreements and other sensitive information.
  • Attend a variety of meetings and participate on assigned committees as directed.
Requirements
  • Any combination equivalent to an Associate degree and two years of increasing responsible general clerical experience involving public contact.
  • Knowledge of modern Human Resource office functions, practices, and procedures, general payroll practices and procedures, record-keeping techniques, operation of a computer terminal, oral and written communication skills, telephone techniques and etiquette, correct English usage, grammar, spelling, punctuation, and vocabulary, and interpersonal skills using tact, patience, and courtesy.
  • Ability to perform responsible personnel and clerical duties in the areas of recruitment, examination, placement, and maintenance of personnel records and files and the preparation of related reports, maintain the security of confidential materials, learn and apply personnel rules and related procedures, communicate effectively both orally and in writing, maintain records and prepare reports, establish and maintain cooperative and effective working relationships with others, meet schedules and time lines, and understand and follow oral and written instructions.

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