Accounts Payable Specialist

3 days ago


Pompano Beach, Florida, United States Trademark Sign LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Accounts Payable / Office Administrator to join our growing team at Trademark Sign LLC. In this role, you will be responsible for managing the company's bills and ensuring all invoices are paid in a timely manner.

Key Responsibilities
  • Reconcile credit card receipts and expenses
  • Maintain accurate general ledger journal entries in QuickBooks
  • Prepare accounts payable invoices
  • Make payments promptly
  • Complete required tax forms, quarterly filing of sales tax, and preparing files for annual taxes
  • Categorize all business expenses and apply to appropriate account
  • Provide support for audits
  • Collaborate with other departments to handle account issues
  • Prepare financial reports to include profit and loss statements monthly
  • Prepare weekly and quarterly financial reports for billing, deposits, accounts payable, and receivable
  • Prepare expense reports
  • Organize and manage filing systems and data
  • Collect and review mail
  • Manage the company's phone system
  • Maintain office supply inventory and negotiate with suppliers to secure the best rates
  • Support company staff with department needs as required
  • Provide administrative support to the Owner/President/CEO as needed
  • Work closely with our accountants, payroll personnel, management of AP/AR, client invoicing, contracts administration, Human Resources for on-boarding of new employees as needed and new business accounts
  • Answer incoming phone calls and route them to the appropriate person
  • Perform other related duties as required and assigned
Requirements
  • Highly organized with excellent time management skills and the ability to prioritize projects
  • Bachelor's degree in accounting, finance, or a related field preferred
  • Advanced knowledge of Excel and accounting software
  • 5+ years' experience in QuickBooks Online and basic accounting
  • High proficiency in Microsoft Word and Excel
  • Strong understanding of accounting principles and best practices
  • Excellent problem-solving and research skills
  • Strong written and verbal communication skills
  • Commitment to accuracy and attention to detail
  • Strong mathematical and analytical skills
  • High level of integrity, honesty, and strong work ethic
  • Must have a problem-solving/team player/can-do attitude
  • Independent, self-starter possessing solid judgment and effective decision-making skills
  • Strong interpersonal skills are essential


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