Accounts Payable Specialist
3 days ago
We are seeking a highly organized and detail-oriented Accounts Payable / Office Administrator to join our growing team at Trademark Sign LLC. In this role, you will be responsible for managing the company's bills and ensuring all invoices are paid in a timely manner.
Key Responsibilities- Reconcile credit card receipts and expenses
- Maintain accurate general ledger journal entries in QuickBooks
- Prepare accounts payable invoices
- Make payments promptly
- Complete required tax forms, quarterly filing of sales tax, and preparing files for annual taxes
- Categorize all business expenses and apply to appropriate account
- Provide support for audits
- Collaborate with other departments to handle account issues
- Prepare financial reports to include profit and loss statements monthly
- Prepare weekly and quarterly financial reports for billing, deposits, accounts payable, and receivable
- Prepare expense reports
- Organize and manage filing systems and data
- Collect and review mail
- Manage the company's phone system
- Maintain office supply inventory and negotiate with suppliers to secure the best rates
- Support company staff with department needs as required
- Provide administrative support to the Owner/President/CEO as needed
- Work closely with our accountants, payroll personnel, management of AP/AR, client invoicing, contracts administration, Human Resources for on-boarding of new employees as needed and new business accounts
- Answer incoming phone calls and route them to the appropriate person
- Perform other related duties as required and assigned
- Highly organized with excellent time management skills and the ability to prioritize projects
- Bachelor's degree in accounting, finance, or a related field preferred
- Advanced knowledge of Excel and accounting software
- 5+ years' experience in QuickBooks Online and basic accounting
- High proficiency in Microsoft Word and Excel
- Strong understanding of accounting principles and best practices
- Excellent problem-solving and research skills
- Strong written and verbal communication skills
- Commitment to accuracy and attention to detail
- Strong mathematical and analytical skills
- High level of integrity, honesty, and strong work ethic
- Must have a problem-solving/team player/can-do attitude
- Independent, self-starter possessing solid judgment and effective decision-making skills
- Strong interpersonal skills are essential
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