Financial Coordinator
4 weeks ago
Newark, NJ
Contract - 6-month assignment with option for renewal
Monday through Friday (7:30 a.m. - 4 p.m.)
Job SummaryThe Financial/Asset Coordinator plays a crucial role in managing the financial aspects of multiple projects, ensuring efficient budgeting, financial reporting, and resource allocation. This position also oversees a fleet management system for approximately 800 vehicles, coordinating vehicle rotations, maintenance, and leasing activities.
Key Responsibilities- Financial Planning & Budgeting: Assist in the development of project budgets and financial forecasts, monitoring project spending to ensure alignment with budget expectations.
- Financial Reporting: Prepare and analyze financial reports for ongoing projects, as well as fleet financial reporting, vehicle leases, and postage services invoices.
- Financial Monitoring: Track financial progress against budgets and project milestones, ensuring timely identification and resolution of any financial issues or risks.
- Cost Management: Assist in the management of project costs, ensuring cost-control measures are in place, and analyzing variances between costs and suggesting corrective actions for any issue.
- Invoice & Contract Management: Manage contracts and vendor invoices, ensuring all financial terms and conditions of contracts are met, and liaising with procurement when necessary.
- Collaboration with Stakeholders: Work closely with project managers, finance teams, and external stakeholders to ensure the seamless execution of financial tasks within the project and work lifecycle.
- Documentation & Record Keeping: Maintain accurate and up-to-date financial records, including invoices, payment approvals, budget, and reports.
- Fleet Management: Manage carpooling, vehicle rotation, credit card handling, car wash services, and maintenance programs for the fleet.
- System Maintenance & Development: Maintain and modify the fleet management system for a fleet of approximately 800 vehicles.
- Fleet Operations Management: Manage vehicle replacement programs, prepare and update multi-year non-revenue vehicle replacement programs, and review the vehicle replacement cycle from plan preparation to receipt of new equipment.
- Monitoring & Reporting: Monitor and review reports on vehicle conditions, mileage, accidents, fuel purchases, maintenance activity, and compliance with preventative maintenance programs.
- Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or a minimum of 5 years of relevant industry experience in lieu of a degree.
- 2-4 years of experience in financial administration, project management, or related roles.
- Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint).
- Strong analytical and numerical skills.
- Excellent communication skills and the ability to present complex financial data clearly.
- Attention to detail and organizational skills.
- Ability to manage multiple projects and meet deadlines in a fast-paced environment.
- Strong problem-solving skills and proactive attitude.
- Ability to work independently and as part of a team.
- High level of integrity and accountability.
- Strong time-management skills with the ability to prioritize tasks effectively.
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