Financial Coordinator

4 weeks ago


Newark, New Jersey, United States System One Holdings, LLC Full time
Financial/Asset Coordinator

Newark, NJ

Contract - 6-month assignment with option for renewal

Monday through Friday (7:30 a.m. - 4 p.m.)

Job Summary

The Financial/Asset Coordinator plays a crucial role in managing the financial aspects of multiple projects, ensuring efficient budgeting, financial reporting, and resource allocation. This position also oversees a fleet management system for approximately 800 vehicles, coordinating vehicle rotations, maintenance, and leasing activities.

Key Responsibilities
  • Financial Planning & Budgeting: Assist in the development of project budgets and financial forecasts, monitoring project spending to ensure alignment with budget expectations.
  • Financial Reporting: Prepare and analyze financial reports for ongoing projects, as well as fleet financial reporting, vehicle leases, and postage services invoices.
  • Financial Monitoring: Track financial progress against budgets and project milestones, ensuring timely identification and resolution of any financial issues or risks.
  • Cost Management: Assist in the management of project costs, ensuring cost-control measures are in place, and analyzing variances between costs and suggesting corrective actions for any issue.
  • Invoice & Contract Management: Manage contracts and vendor invoices, ensuring all financial terms and conditions of contracts are met, and liaising with procurement when necessary.
  • Collaboration with Stakeholders: Work closely with project managers, finance teams, and external stakeholders to ensure the seamless execution of financial tasks within the project and work lifecycle.
  • Documentation & Record Keeping: Maintain accurate and up-to-date financial records, including invoices, payment approvals, budget, and reports.
  • Fleet Management: Manage carpooling, vehicle rotation, credit card handling, car wash services, and maintenance programs for the fleet.
  • System Maintenance & Development: Maintain and modify the fleet management system for a fleet of approximately 800 vehicles.
  • Fleet Operations Management: Manage vehicle replacement programs, prepare and update multi-year non-revenue vehicle replacement programs, and review the vehicle replacement cycle from plan preparation to receipt of new equipment.
  • Monitoring & Reporting: Monitor and review reports on vehicle conditions, mileage, accidents, fuel purchases, maintenance activity, and compliance with preventative maintenance programs.
Qualifications
  • Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or a minimum of 5 years of relevant industry experience in lieu of a degree.
  • 2-4 years of experience in financial administration, project management, or related roles.
  • Proficiency in financial software and Microsoft Office Suite (Excel, Word, PowerPoint).
  • Strong analytical and numerical skills.
  • Excellent communication skills and the ability to present complex financial data clearly.
  • Attention to detail and organizational skills.
  • Ability to manage multiple projects and meet deadlines in a fast-paced environment.
Personal Attributes
  • Strong problem-solving skills and proactive attitude.
  • Ability to work independently and as part of a team.
  • High level of integrity and accountability.
  • Strong time-management skills with the ability to prioritize tasks effectively.


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