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19 hours ago
Administrative Assistant Allegheny County Jail
Job Summary:This position is responsible for providing administrative support to the Adult Education Program at the Allegheny County Jail. The successful candidate will be responsible for maintaining accurate records, tracking student data, and ensuring the smooth operation of the program.
Key Responsibilities:- Maintain accurate and up-to-date records of student data, including attendance, assessments, and test scores.
- Track and manage certified mail, assessments, and GED testing pass rate information.
- Prepare and distribute student class rosters and attendance records.
- Collaborate with jail administrators and program support staff to ensure the efficient operation of the program.
- Maintain current knowledge of regulations, standards, and policies affecting adult education programming.
- Perform student file checks and reconcile missing information with instructors.
- Report program procedures or compliance issues and work with staff to resolve issues.
- Participate in staff meetings, professional development, and other activities to support program effectiveness.
- Prepare programs and certificates for special events and graduation.
- Comply with agency data safeguarding policies to ensure students' personal information is secure.
- Associate degree in Business, Information Management, or a related field.
- At least 1 year of experience in adult educational program administration or operations, with a preference for experience in a correctional setting.
- Knowledge of and experience with reporting aspects for county, state, and federal adult education programs.
- Basic level expertise in current Microsoft Office products.
- Proven understanding of database systems and aptitude for quantitative analysis.
- Ability to track, evaluate, and interpret program data to ensure high-quality programs and services.
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