Administrative Support Specialist

7 days ago

Pittsburgh, Pennsylvania, United States Carlow University Full time
Administrative Assistant Position

Carlow University is seeking a highly skilled and detail-oriented Administrative Assistant to join our team in the President's Office. As a key member of our administrative staff, you will provide exceptional support to our leadership team, ensuring the smooth operation of our office and contributing to the success of our institution.

Key Responsibilities:
  • Provide administrative support to the President and other senior leaders, including scheduling appointments, preparing correspondence, and maintaining records.
  • Screen and direct incoming inquiries and calls, responding to moderately complex questions and providing information as needed.
  • Interface and communicate with various units and external contacts, ensuring seamless coordination and collaboration.
  • Independently make and cancel appointments, update and maintain calendars, schedule meetings, and arrange use of outside facilities as necessary.
  • Review and distribute incoming mail, reroute mail, fax, and copy documents as appropriate, and ensure results.
  • Plan and coordinate meetings, communicate with other units, and prepare agendas and take minutes.
  • Monitor and maintain office appearance and resources, and back up administrative assistants to other University and College departments as needed.
Requirements:
  • High School diploma or equivalent.
  • 1-2 years of administrative support experience.
  • Exceptional customer focus, telephone skills, and protocol.
  • Dedicated team member with initiative and willingness to help others as needed.
  • Intermediate computer skills.
  • Ability to exercise good judgment in establishing priorities, making decisions, and problem-solving.
  • Strong attention to detail, ability to work with a diverse population, and ability to handle multiple tasks in a high-volume, fast-paced environment.
About Carlow University:

Carlow University is a comprehensive Catholic University situated in a culturally rich and diverse urban setting of Pittsburgh, Pennsylvania. Founded in 1929 by the Sisters of Mercy, an international community of Roman Catholic women with a mission to serve the poor, the sick, and the uneducated. Carlow is an institution grounded in the liberal arts while also offering strong professional programs, committed to engaging its diverse community in a process of life-long learning, scholarship, research, and service.

Carlow University employees commit themselves to the highest standards of ethical conduct, acting with integrity, treating others with respect and dignity, carefully stewarding the University's resources, avoiding conflicts of interest or commitment, maintaining confidentiality, and complying with legal and professional obligations.

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