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Financial Coordinator 3

1 month ago

Richland, Washington, United States Pacific Northwest National Laboratory Full time
Job Summary

We are seeking a highly skilled Financial Coordinator 3 to join our team at Pacific Northwest National Laboratory. As a key member of our financial team, you will be responsible for assisting in the preparation of proposal development and project documentation, tracking and reporting on financial health of projects, and providing updates to stakeholders on project status.

Responsibilities
  • Supports Business Office in setting up planning for financial actions and ensures funding remains adequate to support project scope based on performance reporting provided.
  • Supports development of proposals through understanding of requirements and utilizes proper proposal submission methods (white paper, scope filing, EPR development, SOW development, cost estimating and pricing, formal submission, and Contract/Budget specialist and PMOD interaction).
  • Develops project documentation supporting internal investment/LDRD/Initiative processes and requirements for planning, authorizing, executing, and closing out of projects includes proper charging guidelines between overhead types and direct funding.
  • Prepares and maintains financial status reports, manages financial structures, and provides reporting and updates to relevant lab stakeholders.
  • Establishes cost estimates, preparing content and financial information for submitting completed proposal packages to contracts for review and submission.
  • Tracks and records updates to project plans and identifies obstacles to elevate to the project manager.
  • Communicates project status updates to internal and external stakeholders. Reports costs for projects, budget allocations, and cost appropriateness within project progress reports for stakeholders.
  • Tracks project tasks and key deliverables against reports from PAR, PMR, and PPS, utilizing MS Excel, MS Access, and/or PowerBI to understand financial project performance.
  • Prepares and/or reviews financial analysis, forecasting, and budgeting of projects before submitting to Business Office for their review and approval of spend.
  • Reviews costing to analyze project spend, communicates cost status, and tracks staffing forecasts in cost reports to management team.
  • Executes the basic operational requirements for opening and closing of a project.
  • Coordinates project closeout activities (reconciliation of spend, de-obligation of funds, closing of charge codes, finalization of records).
  • Uses concepts and knowledge of business systems to resolve complex issues in creative and effective ways.
  • May provide strategic guidance and training activities for staff.
  • Utilizes financial knowledge and concepts to address questions and challenges as they arise.
  • Demonstrates in-depth knowledge and comprehension of project fiscal requirements and can apply and execute financial concepts supporting project work.
Qualifications

Minimum Qualifications:

  • MS/MA or higher and 3 years of relevant financial experience -OR-BS/BA and 5 years of relevant financial experience -OR-AA and 14 years of relevant financial experience -OR-HS/GED and 16 years of relevant financial experience.
  • Qualifying experience in financial support of budget management, financial analysis, and tracking & reporting of cost and spend may be considered.

Preferred Qualifications:

  • Detail-oriented with strong organizational skills.
  • Excellent communication skills, with the ability to present complex financial information to stakeholders in a clear and concise manner.
  • Ability to manage multiple projects simultaneously and meet deadlines.
  • Proficiency in Microsoft Office Suite, particularly MS Excel, MS Access, and PowerBI.
  • Experience in financial forecasting and budgeting.
  • Experience in proposal development and submission.
  • Knowledge of contract and budget management.
  • Experience with performance reporting and financial analysis.
  • Knowledge of overhead types and direct funding.
  • Familiarity with project closeout activities such as reconciliation of spend, de-obligation of funds, closing of charge codes, and finalization of records.

Experience in a laboratory or research environment is preferred.