Parts Logistics Coordinator

18 hours ago

Bedford, Massachusetts, United States Boston MedFlight Full time
Job Summary

We are seeking a highly organized and detail-oriented Parts Logistics Coordinator to join our team at Boston MedFlight. In this role, you will be responsible for maintaining aircraft parts inventory and company tooling at each base location, ensuring that the Maintenance Department has an adequate supply of tools, parts, and equipment to assist in planning of maintenance events.

Key Responsibilities:

  • Coordinate with the Director of Maintenance to ensure that inventory is controlled and maintained according to manufacturers' requirements or industry standard practices.
  • Unpack, examine, and route incoming shipments, comparing information on packing slips with purchase orders to verify accuracy of shipment.
  • Quarantine items that look suspect or unserviceable and coordinate to schedule items to be tested.
  • Maintain and track inventory of all shipping materials and supplies, ensuring that inventory levels are accurate and adequate at all times.
  • Prepare routine inventory reports, including count, value, and quantity, and deliver an annual comprehensive inventory report for accounting purposes.
  • Liaison with the accounting department on all BMF inventory requirements, ensuring proper controls and standards are maintained at all times.
  • Maintain computer databases and all files containing shipping/receiving reports.
  • Notify the Director of Maintenance and Base Mechanics when a controlled component is received that requires inspection and times verification.
  • Check repaired items against BMF's approved vendor listing, maintain the approved vendor tracking program, and validate with vendors' QA department.
  • Prepare shipments for postal or commercial conveyance, determine the most economical and efficient shipping method, select appropriate shipping containers, pack, and label items to ensure safe delivery.
  • Serve as BMF's DOT-certified hazardous material shipper, completing required initial and recurrent training.
  • Protect and prevent the loss of company-owned parts, equipment, tools, and other property.
  • Coordinate transferring of shipments to other BMF base locations, pick-up, delivery, and travel to remote base sites as required.
  • Fulfill orders by listening to and clarifying requests, identifying parts, offering and explaining alternative solutions.
  • Report any delays in obtaining parts, supplies, or equipment to the Director of Maintenance or designee immediately.
  • Follow established organizational policies, procedures, and objectives, continuous quality improvement objectives, and safety, environmental, and/or infection control standards, ensuring a clean, safe, and orderly work environment.
  • Manage the warranty program for parts and tools, reporting warranty issues to the Director of Maintenance or designee.
  • May occasionally be asked to perform duties on weekends, holidays, and after business hours should an emergent need arise, directed by the Director of Maintenance or aviation management.

Requirements:

  • Minimum two (2) years of Turbine Helicopter Maintenance and/or aviation parts management experience preferred.
  • One (1) year of experience in Hazardous Shipping and handling and three years of inventory control experience preferred.
  • Computer skills necessary to manage the inventory tracking program, familiar with purposes and principles of inventory software. Proficient in Microsoft Office products.
  • The ability to maintain a high level of confidentiality.
  • Strong interpersonal and communication skills.
  • A valid and current driver's license. Must provide a current copy of RMV driving record for administrative review prior to being hired and, if hired, annually upon annual review.
  • Eligible to be bonded for insurance purposes.
  • Must be able to speak, read, write, and comprehend the English language without restriction.
  • Commitment to a 24/7 organization.

Working Conditions/Physical Requirements:

  • Ability to operate around and in aircraft and exposure to non-conventional motion, noise, vibration, chemicals (jet fumes), and extreme heat or cold.
  • Ability to lift at least 50 pounds using proper body mechanics and bend and carry heavy equipment.
  • Ability to operate a hand truck to move materials to proper locations.
  • Ability to safely work from ladders and approved maintenance stands to perform tasks.
  • Works in a patient care environment around the aircraft and is exposed to possible infectious diseases and chemical solvents and agents used in the medical and aviation industries.
  • Position may require sitting and/or standing for long periods of time.

Notes:

  • An FBI background and CORI check will be performed prior to employment.
  • Successful candidate must submit to post-offer, pre-employment physical examination.
  • Must pass random drug screenings.
  • FLSA Non-exempt position.

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