Operations Compliance Specialist

3 weeks ago


New York, New York, United States Van Beek Natural Science Full time
Job Title: Operations Assistant

At Van Beek Natural Science, we are committed to quality and food safety, and we are seeking a highly skilled Operations Assistant to join our team.

Job Summary:

The Operations Assistant will be responsible for ensuring that all company operations adhere to regulatory requirements and internal policies, with a focus on procurement, grant writing, and international shipping.

Key Responsibilities:

  • Regulatory Compliance:
  • Ensure all company operations comply with relevant local, national, and international regulations.
  • Develop, implement, and enforce internal compliance policies and procedures.
  • Conduct regular audits to ensure ongoing compliance.

  • Procurement:
  • Oversee vendor selection to ensure compliance with certifications, ethical standards, and financial stability.
  • Review and approve procurement contracts to include necessary compliance clauses and mitigate risks.
  • Provide training and support to procurement staff on compliance requirements and best practices.

  • Grant Writing:
  • Research and identify grant opportunities relevant to the company's operations and objectives.
  • Prepare and submit grant applications, ensuring adherence to the specific requirements and regulations of the granting body.
  • Manage and report on grant-funded projects to ensure compliance with grant conditions and successful project delivery.

  • International Shipping:
  • Ensure all international shipping documentation meets regulatory requirements of exporting and importing countries.
  • Stay updated on customs regulations, tariffs, and trade agreements, ensuring compliance.
  • Mitigate risks associated with international shipping, including sanctions, embargoes, and export controls.

  • Risk Management:
  • Identify and mitigate compliance risks across all areas of responsibility.
  • Maintain proper documentation of compliance activities to ensure transparency and accountability.

Qualifications:

  • Associate's degree in chemistry, biology, or business law.
  • Minimum of 2 years of experience in a compliance role, preferably within a manufacturing or procurement environment.
  • Experience with grant writing and knowledge of international shipping regulations desired.
  • Strong understanding of regulatory requirements and compliance best practices.
  • Excellent attention to detail and organizational skills.
  • Strong analytical and problem-solving abilities.
  • Effective communication and interpersonal skills.
  • Ability to manage multiple tasks and priorities in a fast-paced environment.


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