Financial Operations Manager

1 month ago

Cambridge, Massachusetts, United States Nanobiosym Full time
Job Overview

Nanobiosym, a pioneering nanotechnology company in Cambridge, MA, is seeking a highly skilled and experienced Controller to oversee the financial and administrative aspects of the business. As a key member of the team, you will be responsible for ensuring the accuracy and integrity of financial reporting, budgeting, forecasting, and financial planning.

Key Responsibilities
  • Oversee financial reporting, budgeting, forecasting, and financial planning
  • Direct and coordinate accounting functions, including accounts payable and receivable
  • Manage the preparation of financial statements and ensure compliance with GAAP
  • Implement and maintain accounting policies and procedures
  • Supervise the general ledger and payroll procedures
  • Manage tax filings for all entities
  • Fill in for payroll and accounting staff as needed
  • Ensure timely reporting of monthly and quarterly financial information
  • Support budget and forecasting activities
  • Respond to inquiries from the Executive Management team and other finance and firm-wide managers
  • Assist in the development and implementation of new procedures and features to enhance the workflow of the department
  • Monitor and analyze accounting and finance department work to develop more efficient procedures and use of resources
  • Organize paper and electronic files and prepare for audits
  • Manage data room content for investor relations, including leases, contacts, and other material
  • Review, comment, and negotiate contracts, including legal engagements, employee contracts, and new partner agreements
  • Manage purchasing and identify potential savings
  • Manage and negotiate new vendor contracts, purchasing through bids/quotes, and negotiate discounts with existing vendors
  • Grow the business by ensuring we are listed in contractor databases, such as Massachusetts business, woman-owned, and access your network to contribute your ideas for sales and marketing efforts
  • Manage grant compliance, insurance coverage, and other business needs
  • Manage IP relationships and/or bring patent filing in-house
  • Help establish new relationships and build internal teams focused on customer services, sales, and marketing, fulfillment
  • Understand and manage health insurance billing
  • Provide training to new and existing staff as needed
  • Onboard new employees into our systems
  • Handle personnel issues relating to staff conflicts, absenteeism, performance issues, etc.
Requirements
  • Minimum of 10+ years of finance, accounting, operations, office management, and management experience
  • Bachelor's Degree, Graduate degree preferred
  • Expertise in GAAP, Sox, Audit, and Tax preparation
  • Working knowledge of state and federal employment laws
  • Experience in a startup environment is preferred
  • Willingness to work hard and take direction, as well as anticipate problems and their solutions without explicit guidance
  • Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
  • Responsive and proactive, with the ability to work well under tight deadlines and respond to rapidly changing demands
  • Strong organizational and analytical skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Preferred Qualifications
  • Certified Public Account (CPA)
  • Experience from one of the Big Four accounting firms
Personal Qualities
  • You resonate with Nanobiosym's mission
  • You are results and deadline-driven, and work well under high-pressure situations
  • You are comfortable with working long hours
  • You are resourceful, flexible, tactful, and persistent
  • You have positive energy, a sense of humor, and a can-do attitude
  • You have a strong work ethic and love working in an entrepreneurial environment
  • You have high ethical standards, are highly trustworthy, and loyal
  • You are comfortable dealing with and handling highly confidential information
  • You are required to work onsite for this position

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