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Administrative Coordinator

2 months ago

Reston, Virginia, United States Commonwealth of Virginia Full time
Position: Administrative Coordinator at Commonwealth of Virginia

Department: Administrative Services

Job Category: Classified Staff

Job Type: Full-Time

Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)

Workplace Type: Hybrid (Eligible for up to 2 days of telework)

Pay Band: 04

Salary: Commensurate with education and experience, starting at $63,000

Background Checks: Criminal & Financial

About the Department: The Administrative Services at Commonwealth of Virginia are essential in promoting innovation and providing access to vital resources and expert consultation. The department emphasizes diversity, equity, and inclusion in all its operations.

About the Position: The Administrative Coordinator role involves delivering critical administrative assistance to senior management while ensuring confidentiality and discretion. Key responsibilities include overseeing projects, managing communications, and supporting development initiatives.

  • Executive Support: Provides comprehensive administrative assistance to senior management, coordinates various projects, communicates effectively with stakeholders, and prepares correspondence.
  • Development Initiatives: Aids in the department's development programs, maintains donor records, and collaborates on donor-related events.
  • Governance Support: Facilitates hiring processes and maintains relevant documentation.
  • Special Projects and Research: Oversees special projects, assists with research tasks, and supports various award programs.
  • Schedule Management: Manages scheduling, travel arrangements, and event coordination for senior management.
  • Document Management: Ensures effective maintenance of organizational documents and files.

Required Qualifications:

  • High school diploma or equivalent
  • Experience in scheduling, event coordination, and document preparation
  • Proficiency in Microsoft Office and strong communication skills
  • Ability to prioritize tasks, maintain confidentiality, and work occasional evening/weekend hours

Preferred Qualifications:

  • Bachelor's degree in a related field
  • Experience in support roles within government or public service
  • Familiarity with administrative systems and organizational research

Instructions to Applicants: To apply for the Administrative Coordinator position, submit the online application along with a cover letter, resume, and three professional references by the specified deadline.