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Hotel Services Coordinator

2 months ago

Aventura Florida, United States Crystal Cruises Full time
Job Summary

The Hotel Services Coordinator is responsible for ensuring accurate and timely reporting of data, as well as establishing quality assurance practice benchmarks for air, hotel, and transfer services. This role will act as the main support system in the areas of product reporting and analysis of Crystal Cruises' pre & post product standards.

Key Responsibilities
  • Provides detailed passenger reports to hotels, ground operators, shipboard staff, and others as per the established schedule.
  • Thoroughly reviews hotel rooming lists and air schedules to proactively solve for errors or gaps in guest journey and takes corrective action.
  • Develops and executes controlled practices that ensure accurate pricing, inventory, and detailed information for global air and pre & post hotel/transfer program.
  • Leads in the creation of Standard Operating Procedures (SOPs) as well as in the development of internal turnaround operations & logistics training.
  • Maintains departmental databases with periodical changes related to enhanced offerings, system functionality, and policy procedures.
  • Assists with occasional test plans and test cases when new system enhancements are deployed.
  • Analyzes reports from main task management tool to source solutions for frequently asked questions, requests, and concerns.
  • Takes immediate appropriate steps when notified of service issues experienced by guests during travel and advises the necessary parties.
  • Identify areas of process improvement and efficiency gains in reporting and quality assurance
  • Provide feedback to management on quality trends and areas needing improvement.
Work Environment

Works in a typical office environment with quiet-to-moderate noise generated by computer printer, fax machine and light traffic.

Physical Demands

Requires sitting, standing, walking, bending, and reaching. May require lifting or pushing up to 25 pounds. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office equipment.

Requirements
  • Competency: BS/BA or equivalent professional experience in travel industry.
  • 2+ years of experience in a similar position.
  • Experience with SQL and data visualization tools (e.g. Tableau) is preferred.
  • Skills/Qualifications:
    • Deep knowledge of Microsoft Excel; ability to prepare/edit spreadsheets and databases.
    • Experienced with airline GDS booking and ticketing.
    • Well organized and detail oriented with excellent written and verbal communication skills.
    • Possess a high degree of accuracy when working with details under time pressure.