Billing Coordinator
3 weeks ago
Potter Anderson & Corroon LLP, a leading Delaware law firm, seeks a skilled Billing Coordinator to support its Finance Team.
The Billing Coordinator will be responsible for compiling and managing attorney billing, maintaining relationships with attorneys, staff, vendors, and clients, and ensuring confidentiality of client and firm matters.
This position reports to the Billing Manager and requires a high level of accuracy and attention to detail.
Key Responsibilities:
- Compile and process a high volume of attorney bills to clients on a monthly basis.
- Review and edit pre-bills in response to attorney and legal administrative assistant requests.
- Apply retainer/on-account funds as directed by attorney and as per Firm policy.
- Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely manner.
- Submit invoices electronically and assist in resolving issues that might arise.
- Review and verify the accuracy of billing supporting documentation as required.
- Research and respond to inquiries regarding billing issues and problems.
- Identify and resolve billing inaccuracies.
- Create billing schedules and various other billing analyses as required.
- Effectively interact and communicate with attorneys, legal assistants, and clients.
- Respond to internal and external inquiries in a timely manner.
- Work cooperatively with collections staff and assist with accounts receivable issues to minimize credit balances.
- Observe confidentiality of client and firm matters.
- Assist with special projects as needed.
- Flexibility to work additional hours as needed.
- Perform other duties as assigned.
Requirements:
- High school diploma (Bachelor's degree preferred).
- Minimum 2-5 years of experience in a similar position.
- Law firm, corporate legal, or related billing experience required.
- Strong analytical, organizational, and data management skills.
- Demonstrated ability to communicate clearly and effectively, both in writing and orally with lawyers, staff, vendors, and clients regarding commitments, deadlines, challenges and requests.
- Demonstrated knowledge of MS Excel, Word, and Windows applications.
- Aderant experience strongly preferred.
- Experience with electronic billing systems such as Legal Exchange, CounselLink, TyMetrix and Collaborati.
- Experience with BillBlast strongly preferred.
- Ability to multi-task and meet deadlines in a fast-paced business environment.
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