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Senior Administrative Coordinator
2 months ago
Mission-Driven Excellence:
Join a pioneering force in maritime innovation, where we are dedicated to safeguarding the seas for global naval operations. At Ultra Electronics Ocean Systems, we are at the forefront of delivering multi-mission solutions that empower naval forces worldwide.
As the maritime landscape evolves, we are committed to pushing the boundaries of technology and expertise to develop advanced systems that provide our defense customers with a significant operational advantage. Our extensive portfolio supports naval fleets across allied nations, revolutionizing mission execution from surface vessels to unmanned platforms.
Role Overview:
The Senior Administrative Coordinator will play a crucial role in providing high-level administrative support to the Vice President of Engineering and the engineering leadership team. This position encompasses a variety of responsibilities, including:
- Managing documentation, information, and communication functions associated with the leadership team.
- Producing essential documents and presentations.
- Coordinating and attending meetings, capturing action items, and distributing minutes for feedback and finalization.
- Arranging extensive domestic and international travel logistics.
- Processing and tracking expense reports efficiently.
- Overseeing calendar management across multiple time zones.
- Leading event planning initiatives for executive and leadership offsites.
- Maintaining travel security documentation.
- Driving timelines for various meetings and deliverables.
- Handling miscellaneous projects for executives and leadership.
- Managing office supply orders and related documentation.
Qualifications:
The ideal candidate will possess:
- A minimum of 5 years of experience in an Executive-level Administrative role.
- Expert proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Access.
- A willingness to work extended hours when necessary.
- The ability to obtain a U.S. Government security clearance.
Desired Skills:
- 8+ years of experience in an Executive-level Administrative capacity.
- A Bachelor's degree in Business, Accounting, or Finance.
- Exceptional written communication skills.
- Basic knowledge of government contracts is preferred but not required.
- Previous experience supporting HR, Business Development, Marketing, or Technology leaders.
- The ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Diversity & Inclusion:
Ultra Electronics Ocean Systems is an equal opportunity employer that values diversity and inclusion. We are committed to creating a workplace that welcomes individuals from all backgrounds and cultures, believing that diverse perspectives enhance our ability to serve our customers effectively.
We offer competitive benefits, including medical, dental, vision, 401k matching, paid time off, and family leave, among others.
