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Administrative Support Specialist

2 months ago

Dallas, Texas, United States CapLeo Global Full time
Job Title: Receptionist
Company: CapLeo Global
Position Overview:
As a Receptionist at CapLeo Global, you will be the first point of contact for our clients and visitors, ensuring a welcoming and professional environment.
Key Responsibilities:
  • Welcome clients and guests with a friendly and positive demeanor.
  • Assist visitors in navigating the office space.
  • Announce clients to the appropriate personnel as needed.
  • Support workplace security by managing visitor badges and maintaining logs.
  • Perform various administrative tasks such as copying, faxing, note-taking, and organizing travel arrangements.
  • Prepare meeting and training spaces for events.
  • Handle phone calls professionally, directing them to the right individuals.
  • Provide assistance to colleagues with administrative duties.
  • Execute ad-hoc administrative tasks as required.
  • Manage incoming and outgoing mail efficiently.
  • Oversee the junior administrative team, providing guidance and support.
  • Deliver exceptional customer service to all clients.
  • Coordinate appointment scheduling.
Qualifications:
  • Associate's or bachelor's degree in a relevant discipline.
  • Previous experience in a receptionist role or similar position.
  • Professional appearance and demeanor.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Effective time management skills.
  • Familiarity with administrative and clerical processes.
  • A collaborative team player who is willing to assist with various tasks.